Purchasing Accounts Payable Assistant

Benefits

• IRA Matching
• IRA
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

The Purchasing & Accounts Payable Assistant supports procurement and payables activities within a manufacturing environment. This role ensures timely sourcing of raw materials, spare parts, and services while accurately processing supplier invoices for payment. The position plays a key role in supporting uninterrupted production operations, cost control, and compliance with internal controls.

• Prepare, issue, and track purchase orders for raw materials, consumables and spare parts.
• Coordinate with production planning, maintenance, and warehouse teams to ensure material availability.
• Communicate with suppliers regarding quotations, pricing, lead times, delivery schedules, and shortages.
• Monitor supplier performance related to quality, delivery, and cost.
• Follow up on deliveries and resolve discrepancies related to quantity, quality, or specifications.
• Maintain accurate supplier master data, pricing records, and approved vendor lists.
• Support inventory control by monitoring minimum stock levels and urgent purchase requirements.
• Assist with local sourcing, cost comparisons, and basic negotiations under management guidance.

• Receive, review, and verify supplier invoices for accuracy, pricing, and tax compliance.
• Perform three-way matching between purchase orders, goods receipt notes, and invoices.
• Reconcile supplier statements and resolve invoice discrepancies related to price variances, shortages, or damages.
• Maintain accurate accounts payable records, supporting documents, and filing systems.
• Coordinate with suppliers and internal departments to resolve payment-related issues.
• Support audits by providing required documentation.

• Diploma or bachelor’s degree in accounting, Finance, Business Administration, Supply Chain, or related field.
• 2–4 years of experience in purchasing, accounts payable, or a similar hybrid role within a manufacturing environment.
• Familiarity with manufacturing processes, inventory management, and production-related purchasing a plus
• Experience using ERP systems (e.g., SAP, Oracle, or similar) and MS Excel.

• Strong attention to detail and data accuracy
• Ability to work under pressure in a production-driven environment
• Excellent coordination and communication skills
• Strong understanding of inventory and cost control principles
• Ability to manage multiple priorities and meet tight deadlines
• High level of integrity and confidentiality

• Office-based role with frequent interaction with production, warehouse, and maintenance teams.
• Shop-floor or warehouse coordination is required