Payroll Coordinator Ii

BENEFITS & PAYROLL COORDINATOR II

Join to apply for the BENEFITS & PAYROLL COORDINATOR II role at Now Foods
. This position is located in Barrington, IL and is a full‑time entry level role in Human Resources. Salary range: $55,000.00 – $70,000.00.

This role administers all company health and retirement plans and supports payroll functions. It includes benefit plan management, payroll processing, HRIS maintenance, employee events, safety compliance, and provides guidance on HR topics and policies.

• Assist with administration of all company health and retirement plans (medical, dental, vision, FSA, disability, life, voluntary benefits, 401(k), profit sharing, EAP, wellness programs).
• Act as backup for processing of new enrollments, plan changes, terminations, COBRA notifications, life conversions, and benefit entry into HRIS.
• Generate and distribute standard reports to benefit carriers regularly.
• Assist with benefits open enrollment processes, including wellness testing and enrollment meetings.
• Assist with compiling, auditing, and maintaining all information necessary for accurate and timely payroll processing.
• Assist with maintenance of payroll, time and attendance systems and coordinate backups and system updates.
• Develop complete knowledge of payroll/HRIS and time and attendance systems, update and maintain payroll procedures.
• Update employee files to document personnel actions, ensuring compliance with records retention policies.
• Provide guidance and coaching for HR questions, advise employees and management on pay policies, procedures, and documentation.
• Identify and recommend HR process optimization opportunities, streamline and align processes.
• Support safety program, report incidents, and adhere to safe work practices.
• Coordinate and help execute employee events (ice cream days, walk‑at‑workdays, off‑site events, wellness screenings).

Support a culture of safe production and exhibit safe work practices. Participate actively in safety activities, report hazards, provide input on prevention, and use PPE as required.

To perform this job successfully, an individual must have:

Education and/or Experience

• Associate’s degree or equivalent, or 2–3 years of related payroll experience and/or training; or equivalent combination of education and experience.
• Intermediate to advanced skill level in Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of HRIS systems such as UKG Pro, UKG Ready, and Paylocity.
• Comprehensive knowledge of HR laws and payroll regulations.

Desired Skills

• Awareness of federal, state, and local payroll and benefits regulations.
• Effective guidance and coaching abilities.
• Strong attention to detail, proofreading, and documentation skills.
• Excellent interpersonal and teamwork skills, approachable, empathetic.
• Excellent communication skills, both verbal and written; strong presentation skills.
• Strong project management & organization skills; ability to manage multiple tasks.
• Business acumen, strategic thinking, and accountability to metrics.
• Confidential data protection and compliance with employment laws.
• Analytical skills to solve problems and drive decisions.
• Ability to travel to other facilities and work off hours and weekends.
• Professional and positive image; self-driven and action‑oriented.

The role requires a stationary work location and occasional movement within the facility. Use of telephone, calculator, and computer is required. Close vision is necessary.

Moderate to quiet noise level; onsite work required.

We are an equal opportunity employer. Reasonable accommodations will be made for individuals with disabilities.