Athletic Operations Specialist

Athletic Operations Specialist – Inside Higher Ed

The Athletic Operations Specialist is responsible for overseeing the daily operational functions that support the university’s athletic programs. This role collaborates with coaches, administrators and external partners to coordinate resources, assist with development of policies and procedures, streamline operational processes and ensure that logistics run smoothly. The position serves as a liaison for the Director of Athletics and Senior Athletic Director, prepares annual and compliance reports, and maintains adherence to NCAA, conference and university regulations.

It is an on‑campus position: full‑time August–May (37.5 hrs/week) and part‑time June & July (20 hrs/week). Generous benefits include health, retirement, substantial time off and access to multiple tuition programs for employees and dependents.

• Athletic Operations Management:
  Assist the AD with daily operations of the athletic department, collaborate with senior administration on operational policies and procedures, communicate with key parties regarding athletics operations and events, keep shared databases updated, coordinate meetings and agendas, supervise student‑worker time‑card reporting, and assist with staff onboarding.
• Game Day and Event Operations:
  Oversee communications with the President’s Office on game days, assist with alumni and donor events, attend key events (e.g., homecoming, family weekend), maintain the athletic department calendar, collaborate with communications and facilities, and support NCAA and conference events.
• Budget Reporting:
  Prepare annual reports, summarize department finances, gather data for university board meetings, maintain records of expenditures and contracts, monitor budgets related to operations, travel and facilities, and manage department orders with vendors.
• Compliance Reporting:
  Monitor compliance, compile and submit reports to the university, conference and NCAA, and communicate changes to coaches and staff.

• Bachelor’s degree required.
• Minimum of three years related office management experience.
• Preference for knowledge of athletic department operations, recruiting, fundraising, event coordination, fiscal management and conference/national governing bodies rules and regulations.

Please download the application .edu/human-resources/job-openings/. Feel free to include a cover letter, resume and contact information for three professional references. Review of applications will begin immediately and the position is open until filled.

Email:
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Human Resources, Holmes 209, 1312 N. Park Street, Bloomington, IL 61701. Fax: (please use cover sheet).

Salary: $22.72/hr; full-time August‑May (37.5 hrs/week), part-time June & July (20 hrs/week).

The final candidate will pass a pre‑employment background investigation.

An overview of IWU benefits can be found here. Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed .edu/human-resources/Sexual

Misconduct Policy .html. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints.