Program Manager, Events

Hybrid

As a Program Manager, Events, you will help bring Relativity's mission to life -- to organize data, discover the truth, and act on it -- by designing and delivering event programs that engage our community and deepen relationships with our customers and partners.

Must be located in the Chicago-land area for our in-office 2 days a week requirement.

• Deliver a seamless event experience -- in person, virtual, and hybrid -- for participants, sponsors, vendor partners, and staff
• Serve as the lead production owner of Relativity's presence at Tier 1 industry trade shows (e.g., Legalweek, ILTACON), from planning through execution. This includes pre-planning tasks such as floor space selection, contract negotiation, and sponsorship packages.
• Act as team advisor and may become actively involved in meeting project objectives and resolving problems
• Own the full program lifecycle: developing RFPs, budgeting, contracting and negotiations, site selection, housing for attendees, and meeting specifications (e.g., menu planning, logistics, audio visual, space assignments, signage, etc.)
• Partner closely with the Brand team to concept and develop engaging trade show environments that bring Relativity’s broader brand vision to life.
• Bring creative ideas and experiential recommendations to the Brand team, helping translate creative direction into functional, impactful physical experiences.

• Own booth production and ensure layouts, signage, demo areas, meeting spaces, hospitality, activations, and other customer touch-points work cohesively within the overall experience.

• Manage tradeshow budgets, exhibitor logistics, and vendor relationships (booth build, drayage, AV, lead retrieval technology) to maximize ROI and brand impact at flagship events
• Partner with Sales and Demand Generation on tradeshow lead capture, qualification workflows, and post-show follow-up to ensure pipeline impact is tracked and reported
• Ensure events and content delivery strategies are aligned with Relativity's strategic objectives and support the broader legal data intelligence brand story
• Maintain strong internal and external communications and develop relationships with all event stakeholders, including attendees, Relativity teammates, sponsors, and vendor partners
• Provide on-site support by overseeing all arranged details of each program (e.g., attend pre-con, advance all functions, verify room set-ups, coordinate special events, ground transfers, VIP needs, meeting materials)
• Work closely with the event production team to negotiate agreements with vendors, outside providers, and subcontractors to ensure lowest cost and highest quality of service for all events
• Help with planning logistics and generating enablement content for internal staff and event participants
• Work closely with Relativity's marketing communications team to implement approved communication strategies for promoting the event; assist with establishing communication protocols and operating procedures with planning committees, vendors, and program staff
• Proactively identify risks, dependencies, and potential roadblocks, developing solutions, and communicating effectively with key stakeholders.
• Keep up with current events trends and technology, including AI-enabled event tools, and make recommendations for improvements as appropriate
• Lead post-event operational debriefs, gather stakeholder feedback, identify opportunities for improvement, and apply learnings to future programs.
• Act as team advisor and may become actively involved in meeting project objectives and resolving problems.
• Demonstrate Relativity Management Competencies (Embodies Personal Learning, Builds High-Performing Teams, Aligns Goals…