Administrative Coordinator

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Realty Professionals, Bloomington provided pay range

This range is provided by Realty Professionals, Bloomington. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $20.00/hr

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We are Bloomington’s Realty Professionals!

Job Overview

A dynamic Real Estate Broker is seeking a dedicated Administrative Support professional to join their team. The position is full‑time, in‑person, and based in Bloomington, IN, with working hours from 8:30 am to 5:30 pm on weekdays. This role involves supporting both real‑estate brokerage and development activities. The ideal candidate will have a positive attitude, keen attention to detail, and a strong desire to learn and grow within the real‑estate industry.

Key Responsibilities:

• Provide comprehensive administrative support for the day‑to‑day operations of the real‑estate brokerage and development activities.
• Manage scheduling and calendar coordination for the Broker, including appointments, client meetings, and property viewings.
• Serve as the primary point of contact for client communications, both through phone and email, ensuring professionalism and a high standard of service.
• Assist with contract preparation, review, and management, ensuring all documentation is accurate, complete, and submitted in a timely manner.
• Coordinate and support the transaction process, from listing to closing, by maintaining organized files and tracking important deadlines.
• Handle the organization and maintenance of office systems, including filing, record‑keeping, and supply management.
• Assist with some marketing efforts, including drafting and sending out client communications and broadcasts, and managing property listings on relevant platforms.
• Ensure compliance with local real‑estate regulations and brokerage policies.
• Perform other office tasks and administrative duties as needed, prioritizing and multitasking effectively to meet deadlines.

Required Qualifications:

• Minimum of two years of experience in an office environment, demonstrating the ability to manage multiple tasks and deadlines efficiently. Relevant education may substitute for required experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and experience with internet‑based systems such as Google Calendar and project management tools.
• Strong organizational skills, attention to detail, and the ability to adapt quickly to changing priorities.
• Experience in marketing and social media management is a plus.
• Strong communication skills, both written and verbal, with a customer‑centric approach.
• Experience with contract management and familiarity with real‑estate‑specific documentation is referred to, but not required.

Job Type: Full‑time

• Paid time off

Experience:

• Office: 2 years (Preferred)

Ability to Commute:

• Bloomington, IN (Required)

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

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