Admin Generalist Coordinator

FRENCH AND ITALIAN (BL-FRIT-IUBLA)

The Department of French and Italian (FRIT) is nationally and internationally recognized for the success of its languageprograms, the breadth and depth of its offerings, and thescholarship of its faculty. We prepare students in French and Italian with courses ranging from beginning language study todoctoral seminars. We take pride in our well-organized,wide-ranging program and in the committed and collegial tonefostered by instructors and staff.

We offer undergraduate degrees in both French and Italian,including majors and minors, along with a certificate in Global French. We award advanced degrees in French/Francophone Studies,French Linguistics, and Italian Studies. We also offer a master'sdegree in French Instruction.

Come work with us in a friendly international community!

The Administrative Generalist Coordinator includes some sharedservices with the Department of Spanish and Portuguese (SPAN),situated conveniently in the same building, to assist in processingfaculty travel.

• Collects, builds, formats, and posts departmental classdescriptions for fall, spring, and summer. Processes Indiana University (IU)-funded faculty and student travel for FRIT andSPAN.
• Initiates travel reservations, travel pre-approvals,reimbursements, and any other required travel documents for FRITand SPAN.
• Works closely with Travel Management to ensure compliance with changing travel guidelines, policies, and procedures for both FRITand SPAN.
• Plans and executes department events for including largereceptions including room reservations, catering arrangements, and equipment rental/setup.
• Serves as a liaison for guests, attendees, invited speakers and vendors.
• Assists with faculty lectures and brown bag series by scheduling rooms, equipment rental/usage andannouncements/promotion.
• Maintains departments online events calendars and post eventsto IU calendar.

• Evaluates office production, revises procedures, or devises newforms to improve efficiency of workflow.
• Organizes office operations and procedures such as creation ofWord and Excel files, bookkeeping, and preparation of payrolls,flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail,answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment; reordersitems as needed.
• Ensures that office procedures and policies are beingmaintained and communicated.
• Compiles, copies, sorts, and files records of office activities.
• May perform other duties related to maintaining an internalwebsite and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• High school diploma or equivalent (such as HSED or GED).

• 2 years of relevant experience.

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains a high degree of professionalism.

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivity equipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$19.71 per hour

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and…