Manager; Financial Administrative Leader), Financial Transactions and Support

FINANCE SHARED SERVICES (UA-FNSS-IUBLA)

Provides day-to-day operational leadership for the UA Finance Operations Financial Transactions Team, overseeing a broad range of financial processing, billing, system-based financial activities, and support services for participating University Administration units. Support includes functions such as travel, procurement, and other financial processes.

• Manages workload and priorities, ensures accurate and timely financial processing, implements standardized processes and service expectations, and identifies opportunities to improve operational efficiency and the partner experience.
• Provides and coordinates financial support for University Administration units as needs are identified and priorities are established.
• Supports the onboarding of additional work and units into the shared services model and ensures consistent, responsive service to UA partners.
• Leads and develops transaction staff through coaching, cross-training, and professional development.
• Manages schedules, timekeeping, leave, and coverage to maintain service continuity, and is responsible for staff performance and evaluations.

• Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management and compliance.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Provides training and development of newly assigned or less experienced personnel.
• Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
• Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
• Provides input into non-technical portions of grant and contract proposals.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Bachelor's degree in finance, business, or related field.

• Master's degree.

• 2 years of related functional experience.

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into useful formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff;
  Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.

• Experience with university financial systems and specialized operational systems such as Kuali Financial System (KFS), BuyIU, Maintenance Management System (MMS)/ Archives of Institutional Memory (AiM), Momentus Elite, EnergyCAP, or similar applications isa plus.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity…