Payroll Coordinator, Auxiliary Services Administration

AUXILIARY SERVICES ADMINISTRAT (BA-AXAD-IUBLA)

Provides administrative and operational support for payroll and employment processing activities within the department. Responsible for coordinating employment eligibility verification, background check administration, and routine payroll processing. Ensures compliance with Indiana University policies, federal employment requirements, and established payroll procedures while delivering excellent customer service to employees, supervisors, and departmental stakeholders.

• Works independently to manage assigned transactions and resolves moderately complex issues while escalating highly complex matters to leadership or central offices as appropriate.
• Completes Form I-9 verification processes for newly hired employees in compliance with federal employment eligibility requirements.
• Reviews employment authorization documentation for accuracy and completeness.
• Coordinates with employees and hiring managers to resolve missing or incomplete onboarding documentation.
• Monitors I-9 deadlines and maintains compliant employment verification records.
• Assists with onboarding activities and provides guidance regarding required employment documentation.
• Maintains confidentiality of employee records and personal information.
• Initiates and monitors background check requests for prospective employees.
• Reviews background check status reports and communicates results in accordance with university procedures.
• Coordinates with hiring managers, candidates, and central Human Resources (HR) offices regarding background screening requirements.
• Tracks completion of required pre-employment screenings.
• Maintains documentation and records associated with employment screening activities.
• Reviews and processes routine payroll transactions and adjustments.
• Monitors employee time records and assists supervisors with timekeeping issues.
• Investigates and resolves payroll discrepancies and reporting errors.
• Ensures payroll transactions are completed accurately and within established deadlines.
• Maintains payroll records and supporting documentation.
• Assists employees with payroll-related questions and directs complex issues to appropriate resources.
• Processes employee data changes and employment-related transactions within university systems.
• Assists with appointment, funding, and organizational changes as assigned.
• Maintains accurate employee personnel records.
• Supports compliance with university policies and record retention requirements.
• Serves as a resource for employees and supervisors regarding payroll, onboarding, and employment processes.
• Communicates payroll deadlines and employment requirements to departmental stakeholders.
• Assists with development and maintenance of departmental procedures and process documentation.
• Participates in special projects and process improvement initiatives.
• Exercises independent judgment in reviewing employment eligibility documents, payroll transactions, and onboarding processes.
• Identifies and resolves moderately complex payroll and employment-related issues.
• Researches policy and procedural questions and recommends solutions.
• Escalates unusual, high-risk, or complex compliance matters to leadership or central university offices.

• Performs, Under supervision, routine administrative tasks related to payroll, such as computing wages, overtime payments, taxes, and with holdings.
• Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.
• Responds to employee inquiries and requests and explains policies and procedures.
• Helps employees understand paycheck information, including deductions, taxes, garnishments, and payroll calendar.
• May serve as a resource to…