District Office Administrative Assistant Bloomington, MN

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you’re joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here - we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

When you join Caterpillar, you’re joining a global team who care not just about the work we do - but also about each other. We are the makers, problem solvers and future work builders who are creating stronger, more sustainable communities. We don’t just talk about progress and innovation here - we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

Our Americas Distribution Services Division (ADSD) provides governance and administration of Cat® dealers across the U.S., Canada, and Latin America.

We’re committed to our customers, who build a better world with our products, services, and solutions. We understand and show the value of why they should always choose us. We’re exploring new ideas and opportunities
- innovating to discover the breakthroughs necessary for tomorrow’s growth.

Through it all, we are one team - creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience.

As a District Office Administrative Assistant , you are responsible for contributing to the efficient use of the District Office Manager’s time by relieving the manager of those administrative details capable of being delegated.

• This position is located on-site in Bloomington, MN at our District Office.

• This position will require up to 10% of working time travel.

• Relocation assistance is not available for this position.

• Manage all aspects of the district office to keep it fully operational and at peak performance level. This includes lease and capital purchase functions of all office equipment.

• Coordinate summaries for the executive office.

• Manage Distribution Director’s expense book and calendar on a regular basis.

• Run Monthly Reports.

• Organize and coordinate all aspects of various district meetings. Select meeting facility, book meeting rooms and guest rooms, plan meals and activities, schedule transportation, and communicate details to attendees in a clear and concise manner. (Approximately 3 events/large scale meetings annually).

• The position assists peers within the group and promotes a spirit of cooperation and teamwork for each of the industry and functional teams within the district.

• Process all accounts payable and receivable for the district. Manage monthly accounts and resolve differences when they occur.

• Prepare Indirect Material and Expense (IM&
  
  E) portion of the division budget. Track progress on detailed spreadsheet and graphs and report information.

• Produce multi-media presentations as needed for areas within scope of responsibility.

• High school diploma or GED

• Experience in an administrative role; preferably within a large matrixed organization

• Experience drafting communications, proofreading documents, and formatting documents appropriately

• Experience working and thinking independently while maintaining superior organization and a high level of confidentiality and professionalism.

• Associates degree or higher

• Experience working in Microsoft Office Suite (specifically creating PowerPoint presentations, basic spreadsheets, and communications on manager’s behalf).

• Experience understanding the company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned areas.

We look forward to welcoming the successful candidate to our dynamic, diverse, and friendly team. We have a culture of openness, autonomy, support, personal development as well as a…