Community Support Specialist Job Bloomington area,Minnesota USA,Administrative/Clerical

Description

Job Overview:

The Community Support Specialist provides administrative services to Regional Directors, Association Managers, Boards of Directors, Committees, Homeowners, Vendors, and other related parties as needed and for the daily operations of the organization as directed by the Community Support Services Team Lead.

Your Responsibilities:

Administrative Coordination—provide support to Regional Directors and Association Managers (responsibilities may vary depending on Regional Directors and Association Managers’ needs)
Distribution of financial statements
Sending out correspondence via letters, emails, and phone blasts
Upkeep of websites – community and public (if applicable)
Special projects (directories, board reference book assembly, copies, proof reading, etc.)
Prepare for annual meetings, monthly board meetings and special meetings; attend if requested)
Update and maintain reports
Update on-call sheet
Assist with FHA/VA approval and renewal process
Assembly of mailings and running postage meter
Data Entry
Update/upload documents
Transitioning of property files
Assist with architectural modification applications and approval process

Receptionist Back-Up

Answering phones and routing calls accordingly
Forwarding of voicemail, faxes, info emails, etc.
Opening and distributing incoming mail
Handling of package deliveries
Greeting visitors

Additional Responsibilities:

Must maintain regular and punctual attendance to required shifts, meetings, trainings, and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor
Practice and adhere to First Service Residential Global Service Standards.
Conduct business at all times with the highest standards of personal, professional, and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional materials and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by management.
Perform and range of special projects, tasks, and other related duties as assigned

Skills &

Qualifications:

High School diploma or equivalent
Minimum 4 years of administrative experience
Some college and/or job-related education preferred
Background in customer service, property management, and/or real estate

Physical Requirements:

Sitting at a desk; use of keyboard; movement within Corporate Office
Ability to lift up to 50 lbs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours may occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

What We Offer:

full comprehensive benefits to include your choice of multiple medical plans
dental
vision
EAP services
Life Insurance
Long-Term Disability coverage.
vacation and sick time off benefits
10 paid holidays
a 401k with company match

Compensation: $22/ hour

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.