Project Document Control Specialist

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Full Time Bloomington, MN, US

Salary Range: $95,000.00 To $ Annually

Position

Project Document Control Specialist

Location

Bloomington, MN (HQ)

About Us

Geronimo Power develops, owns, and operates large-scale power and affiliated digital infrastructure projects throughout America's Heartland, including solar, wind, energy storage, and powered data parks. As a farmer-founded and community-focused business, Geronimo Power equips landowners and rural communities with sustainable revenue to ignite local economic growth. To learn more about Geronimo Power, visit  or follow the company on Linked In.

About This Role

The Project Document Control Specialist manages project documents, drawings, workflows, reporting, and related commercial records across solar; wind, battery energy storage (BESS), high voltage (HV), and powered data park projects. The role primarily supports Engineering, Procurement, and Construction while coordinating with Development, Permitting, Legal, Finance, and external partners to maintain complete, consistent, organized, and accessible project information.

This position also evaluates and improves document-control practices, develops scalable standards and workflows, and provides portfolio-level visibility into document status, approvals, and information needs.

Responsibilities

Document Control & Records Management

• Maintain complete, organized, accessible, and current project documents, drawings, and records in SharePoint, Procore, and other designated document management systems.
• Control document versions and maintain consistent naming conventions, metadata, filing structures, and document-control practices across projects and designated systems.
• Coordinate the receipt, review, routing, distribution, revision, retrieval, and archival of project documents and drawings throughout the project lifecycle.
• Maintain document registers, indexes, transmittals, and supporting records to provide document status, history, and traceability.
• Support document retention, records management, audit, due diligence, closeout, warranty, and project-transfer requirements in accordance with established processes.

Project & Stakeholder Coordination

• Coordinate document and information workflows across Engineering, Procurement, Construction, Development, Permitting, Legal, Finance, external contractors, and other project stakeholders.
• Support project teams by maintaining accurate and current project records and responding to document-status, information, and retrieval requests.
• Coordinate the collection and organization of required project and commercial documentation, including drawings, exhibits, approvals, insurance certificates, lien waivers, requests for information (RFIs), and closeout records.
• Identify missing, outdated, duplicate, superseded, or incorrectly filed records and coordinate correction or escalation to the appropriate owner.

Contract & Approval Support

• Support the preparation, processing, routing, approval, and execution of Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Service Agreements, Work Orders, Change Orders, and other commercial documents.
• Maintain contract and approval tracking from request through execution, amendment, renewal, and closeout.
• Monitor contract milestones, approval status, renewal, and expiration dates, and required follow-up actions; elevate delays, missing approvals, or documentation gaps to the appropriate stakeholder.
• Maintain complete records of executed agreements, amendments, approvals, and supporting documentation in designated systems and repositories.

Tracking, Reporting & Process Improvement

• Develop and maintain dashboards, status reports, trackers, document logs, and metrics that provide visibility into project activity, workflow status, documentation requirements, and resource demands across the project portfolio.
• Analyze document and workflow information to identify trends, exceptions, bottlenecks, and opportunities for improved consistency, accessibility, and efficiency.
• Evaluate existing document-control practices and develop or refine processes, templates, standards, and workflows to improve consistency, accessibility, reporting, and information management.
• Support internal documentation reviews, audit requests, due diligence activities, and monthly project and financial reporting…