HOA Administrative & Security Assistant

Part-Time HOA Administrative & Security Assistant Hampton Hall Club – Bluffton, SCHampton Hall Club is seeking a reliable, organized, and professional part-time HOA Administrative & Security Assistant to support the day-to-day operations of the Homeowners Association and Security Department.

This is an ideal position for someone who enjoys working with people, staying organized, solving problems, and handling a variety of administrative responsibilities in a busy community environment.

ResponsibilitiesHOA Administrative Support Assist with day-to-day HOA administrative tasks and correspondence

Respond to homeowner questions and requests professionally and courteously

Assist with homeowner records, forms, notices, and documentation

Process and maintain information related to renters, guests, and property occupants

Assist with gate passes, vehicle/RFID information, and other access-related requests

Help maintain accurate electronic and paper records

Prepare correspondence, notices, spreadsheets, reports, and other administrative documents

Assist with scheduling, filing, data entry, and general office organization

Provide administrative support for HOA projects and community communications

Security Administrative Support Review automated reports and alerts generated by the community’s gate access and security systems

Review security camera footage to verify activity, vehicles, and access events identified through gate system reports

Assist with researching and documenting unusual or questionable gate activity, including access discrepancies and potential violations

Help communicate information between the HOA office, Security officers, residents, and vendors

Assist with incident documentation, follow-up correspondence, and records

Help track security-related requests, issues, and follow-up items

Assist with contractor, vendor, visitor, and guest access documentation

Help ensure Security-related administrative procedures are followed consistently

Provide backup administrative support when issues arise at the gates

What We’re Looking For Excellent organizational and time-management skills

Strong attention to detail and accuracy

Professional written and verbal communication skills

Friendly, patient, and confident when working with homeowners and the public

Ability to handle confidential information appropriately

Comfortable working independently and taking initiative

Strong computer skills, including Microsoft Office, email, spreadsheets, and web-based systems

Ability to learn new software and technology quickly

Ability to prioritize multiple tasks in a busy environment

Previous HOA, property management, security, administrative, or customer-service experience is a plus

Schedule

Part-time – approximately 20–25 hours per week Schedule is flexible and will be discussed with the selected candidate. The position will primarily be during normal business hours, with occasional flexibility needed based on HOA and Security needs.

The Right Candidate The ideal candidate is someone who is dependable, organized, resourceful, and comfortable dealing with a wide variety of people and situations. No two days are exactly alike, so the ability to switch between administrative tasks, homeowner questions, Security-related issues, and unexpected priorities is important.

If you are someone who takes pride in getting things done correctly, communicates well, and enjoys being part of a professional community organization, we would love to hear from you.

To apply:

Please submit a resume and brief introduction outlining your relevant experience and availability.#HHC