HOA Administrative & Security Assistant

Level: Entry,

Job Location:

HAMPTON HALL CLUB INC
- Bluffton, SC 29910, Position Type:
Part Time, Education Level: None, Job Category:
Hospitality
- Hotel, Part-Time HOA Administrative & Security Assistant

Hampton Hall Club is seeking a reliable, organized, and professional part-time HOA Administrative & Security Assistant to support the day-to-day operations of the Homeowners Association and Security Department.

This is an ideal position for someone who enjoys working with people, staying organized, solving problems, and handling a variety of administrative responsibilities in a busy community environment.

• Assist with day-to-day HOA administrative tasks and correspondence
• Respond to homeowner questions and requests professionally and courteously
• Assist with homeowner records, forms, notices, and documentation
• Process and maintain information related to renters, guests, and property occupants
• Assist with gate passes, vehicle/RFID information, and other access-related requests
• Help maintain accurate electronic and paper records
• Prepare correspondence, notices, spreadsheets, reports, and other administrative documents
• Assist with scheduling, filing, data entry, and general office organization
• Provide administrative support for HOA projects and community communications

• Review automated reports and alerts generated by the community's gate access and security systems
• Review security camera footage to verify activity, vehicles, and access events identified through gate system reports
• Assist with researching and documenting unusual or questionable gate activity, including access discrepancies and potential violations
• Help communicate information between the HOA office, Security officers, residents, and vendors
• Assist with incident documentation, follow-up correspondence, and records
• Help track security-related requests, issues, and follow-up items
  
  Assist with contractor, vendor, visitor, and guest access documentation
• Help ensure Security-related administrative procedures are followed consistently
• Provide backup administrative support when issues arise at the gates

• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Professional written and verbal communication skills
• Friendly, patient, and confident when working with homeowners and the public
• Ability to handle confidential information appropriately
• Comfortable working independently and taking initiative
• Strong computer skills, including Microsoft Office, email, spreadsheets, and web-based systems
• Ability to learn new software and technology quickly
• Ability to prioritize multiple tasks in a busy environment
• Previous HOA, property management, security, administrative, or customer-service experience is a plus

Part-time - approximately 20-25 hours per week

Schedule is flexible and will be discussed with the selected candidate. The position will primarily be during normal business hours, with occasional flexibility needed based on HOA and Security needs.

The ideal candidate is someone who is dependable, organized, resourceful, and comfortable dealing with a wide variety of people and situations. No two days are exactly alike, so the ability to switch between administrative tasks, homeowner questions, Security-related issues, and unexpected priorities is important.