Admissions & Records Technician III

Admissions & Records Technician III

Location:

City of Blythe, California. Palo Verde College is a publicly supported 2-year college located in the desert oasis adjacent to the Colorado River. Yearly enrollment is approximately 7,000 students (full and part time). Palo Verde College is a Hispanic‑Serving Institution and a committed Equal Opportunity Employer committed to diversity, inclusion, and accessibility.

Under the supervision of the Admissions and Records Director, the Admissions and Records Technician III coordinates and performs specialized technical duties related to admissions, registration, residency determination, special student applications, and maintenance of student records requiring knowledge of state requirements affecting District funding.

• Process a variety of documents and information related to admissions and the maintenance of student permanent records.
• Perform computer data entry and/or retrieval of all academic records, including admissions applications, enrollments, drop/adds, withdrawals, and other related personal student information. Data entry of final grades, mid‑term grades, and positive attendance.
• Verify residency status and make fee corrections when necessary; assists in resolving student and faculty complaints regarding program errors and makes program changes as appropriate.
• Prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and student records.
• Make residency determinations based on state and local board policy residency requirements.
• Process/verify all high school student registrations and certify credit for Advanced Placement test scores.
• Assist with the completion of surveys requiring admissions and records data.
• Assist with classifying, purging, and archiving student records, ensuring compliance with Federal and State records retention policies.
• Assist with the development of the document imaging process for the Admissions and Records department, which includes document preparation, scanning, and indexing.
• Process and distribute various types of class rosters to instructors including permanent rosters, no‑show rosters, mid‑term deficiency rosters, attendance rosters, and final grade rosters.
• Track various types of incomplete contracts, independent studies, credit by exam, and various petitions related to student records.
• Provide reports and information regarding registration, admissions and maintenance of student permanent records to students, faculty, and administration.
• Enter MIS and attendance for the submission of the 320 Apportionment and MIS reports to the State.
• Assist Director with progress/probation/dismissal files.
• Process and review student academic records for Associate’s degrees, certificates, CSU General Education (GE) breadth requirement certification, and intersegmental General Education Transfer Curriculum (IGETC) certification in preparation for certification by Director of Admissions and Records.
• Assist with processing transcript requests, verify accuracy of student records, verify degrees and attendance, including sending and receiving transcripts over the internet using EDI/SPEEDE standards.
• Process degrees/certificates using Diplomas on Demand program, and order supplies for graduation.
• Attend meetings, conferences and trainings as appropriate to keep up to date with state reporting requirements, and remain current with computer information system.
• Perform general typing, filing and respond to all inquiries.
• Perform other duties as required by the Admissions and Records Director.

• Associate’s Degree from an accredited institution.
• Two years of related work experience.
• Ability to communicate effectively orally and in writing.
• Sensitivity to and understanding of the diverse academic, social‑economic, cultural, disability and ethnic backgrounds of community college staff and students.
• Ability to type 40 wpm.
• Perform duties requiring attention to detail.
• Establish priorities, work effectively and meet schedules in a timely manner.
• Ability to maintain…