Personal Assistant & Marketing Coordinator

Personal Assistant & Marketing Coordinator What do you get?

Secure salary plus potential incentives and bonuses

Health insurance

Eligible 401K matching, vacation and paid holidays

Profit sharing

A position in a well‑established insurance agency, a growing book of business, and a fun team

And a front‑row seat to how decisions actually get made

You will not be guessing what this business is doing — you will be in the room.

• Oh and check out our Google reviews. There is no one in the area that even comes close...

This position supports me — Ron Nanosky — directly. My calendar, my inbox, my follow‑ups, my travel, my commitments inside and outside the agency. It exists so that things stop falling through the cracks, and so I can spend my time on the handful of things only I can do.

It is not an insurance job. You do not need a license and you will not sell anything. It is not a front desk job either — you are not here to answer the main line and greet walk‑ins.

What it actually is: part personal assistant, part project chaser, part marketing coordinator. A large share of it is talking to people on my behalf — clients, carriers, vendors, our own team — face to face and on the phone. When you call, you are me for that minute, and people will judge this agency by how you handle it.

Some days you are protecting my calendar. Some days you are on the phone with a client getting the one missing signature that is holding up a deal. Some days you are walking into a client’s office with marketing materials and shaking hands. Some days you are running our booth at a trade show and talking to strangers all day. If that variety sounds exhausting rather than fun, stop here — we will both be happier.

• Own my calendar and inbox. Schedule it, protect it, resolve conflicts, and tell me when I have committed to something impossible. Sort what needs me from what doesn’t, draft replies in my voice, and make sure nothing sits for a week because I never saw it.
• Prepare me and then close the loop.Agenda, context, what was said last time, what I promised. Capture what comes out of the meeting and chase the follow‑ups until they are actually done — including chasing me.
• Speak for me.You will call clients, carriers, vendors, and partners on my behalf, and you will meet some of them in person. You need to be able to pick up the phone cold, be warm and professional in thirty seconds, get what we need, and leave the person glad they took the call. Nervous dialers do not last in this seat.
• Follow up to get deals across the line.A signature, a document, a photo of a VIN, an answer from a carrier. You will be the one calling, texting, and emailing until we have it. Politely and persistently, and without needing me to remind you.
• Get marketing materials where they need to be.Dropping packets and gifts at client and partner offices, keeping our materials stocked, and handling the small deliveries that never seem to get done. These are face‑to‑face visits, not drop‑and‑runs — you are representing us at the door.
• Run the events.Trade shows, community events, carrier functions, and our own employee events — booth setup and teardown, registrations, giveaways, signage, catering, the packing list, and the follow‑up afterward.
• Handle travel, expenses, and paperwork.Registrations, reservations, receipts, and reimbursements — kept current instead of reconstructed in a panic at quarter end.
• Run personal errands.Some of this job is not agency work. Appointments, scheduling, a run to the store for something I need. If that is uncomfortable for you, this is not the right position and I would rather you know now.
• Know where things stand.When I ask “what happened with that,” you should already know.