Accounts Payable Coordinator

Responsible for the accurate and timely processing of all invoices and payments of related transactions.

• Reviews invoices for proper authorization, General Ledger (G/L) coding and vendor number and ensures that all invoices are coded properly.
• Enters all invoices into the Accounts Payable system to ensure the vendors are paid on a timely basis with the appropriate discount taken.
• Prepares checks and distributes and mails them in a timely manner.
• Maintains check log to account for voided checks, manual checks and weekly computer check run.
• Sets-up vendors for ACH payments. Prepares and prints reports for 1099 misc. and 1099
  
  B.
• Maintains all Accounts Payable files including invoices to be paid, paid invoices, W-9’s for 1099 purposes, Certificates of Insurance and computer generated reports.
• Answers phone inquiries from vendors regarding our account and assists Club personnel with processing the invoices for their departments.
• Prepares letters regarding credit balances on vendor’s account to recover all outstanding credits.
• Performs Accounts Payable month end closing to generate reports to complete financial statements.
• Conforms with and abides by all regulations, policies, work procedures and instructions.
• Exhibits and maintains a professional demeanor to reflect a positive image of The Polo Club.
• Performs other duties as assigned by the CFO.

Communicates with members, co-workers, management and the general public in a courteous and professional manner.

• Requires knowledge of office procedures.
• Must be detail oriented and well organized.
• Ability to analyze data and prepare reports.
• Must be trustworthy and possess strong integrity.
• Ability to verbally communicate well in English and in writing.
• Ability to understand and carry out verbal and written instructions in English.
• Ability to interact professionally and maintain effective working relationships with superiors, co-workers and members.
• Must be able to multi-task and work in a fast paced environment.

This job does not have supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associates degree (A.

A.) or equivalent from a two-year college and a minimum of four years’ related experience; or equivalent combination of education and experience.

Ability to communicate well in English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

To perform this job successfully, an individual should have intermediate knowledge of Word Processing software;
Spreadsheet software;
Accounts Payable software and Internet software.

No requirements.

The physical demands described here are representative of those that must be met by an employee…