Accounting Operations Manager

The Accounting Operations Manager will manage day-to-day accounting operations across multiple venues, including bank reconciliations, payroll, partner accounting relationships, and accounting setup for new openings. This person will also support month-end financial close and coordinate HR administration, benefits, and insurance.

The Accounting Operations Manager will manage day-to-day accounting operations across multiple venues, including bank reconciliations, payroll, partner accounting relationships, and accounting setup for new openings. This person will also support month-end financial close and coordinate HR administration, benefits, and insurance.

You should be comfortable working in a fast paced environment across multiple locations and entities, following through on details, and learning new systems quickly. Strong communication matters. You'll work closely with venue teams, hotel partners, leadership, and external providers to keep information accurate and processes moving.

• Complete bank reconciliations across multiple accounts and entities; investigate discrepancies and resolve outstanding items promptly.
• Maintain accurate accounting records, supporting schedules, and documentation.
• Support monthend financial close through reconciliations, journal entries, accruals, and supporting reports.
• Assist with preparing and reviewing venue financials, identifying discrepancies, and gathering explanations from operations teams.
• Coordinate venue settlements, payments, reimbursements, and intercompany activity.
• Support internal controls, maintain organized financial records, and improve accounting workflows.

• Own the accounting onboarding checklist and timeline for new venue openings, coordinating with operations, leadership, hotel partners, and external providers.
• Coordinate new bank account setup, required documentation, authorized access, and connections to accounting systems.
• Set up new venues and entities within accounting, payroll, expense, and reporting systems.
• Coordinate vendor account setup, payment details, billing contacts, and required tax documentation.
• Establish venue reporting processes, settlement procedures, payment schedules, and accounting contacts with hotel and venue partners.
• Coordinate POS and payment processing reporting with operations and system providers.
• Ensure payroll, benefits, workers' compensation, and business insurance arrangements are ready before opening.
• Monitor initial transactions, payroll runs, reconciliations, and settlements to resolve setup issues after launch.

• Serve as a primary accounting contact for hotel partners, venue accounting teams, and internal operators.
• Build responsive, professional relationships with accounting teams at new and existing locations.
• Coordinate financial reporting, invoices, settlements, and supporting documentation required by venue agreements.
• Resolve billing questions, payment discrepancies, and outstanding balances.
• Track open items and follow through until resolution, escalating issues when needed.

• Process payroll across multiple locations and states accurately and on schedule.
• Coordinate with operations to verify hours, tips, pay rates, bonuses, deductions, and employee changes.
• Maintain payroll records and resolve employee payroll questions.
• Reconcile payroll reports, funding, liabilities, and related accounting entries.
• Coordinate payroll tax filings and notices with the payroll provider.
• Maintain PTO balances and other payroll related employee records.

• Coordinate new hire paperwork, payroll onboarding, benefits enrollment, and employee record updates.
• Support employee offboarding, including final pay coordination and benefit program changes.
• Maintain organized, confidential personnel files and track required documentation and training.
• Coordinate health, dental, vision, and retirement plan administration with external providers.
• Help employees navigate routine benefits and enrollment questions.
• Work with leadership and external HR support on sensitive employee matters and state specific requirements.

• Coordinate business insurance renewals and coverage updates with the company's insurance broker.
• Track policies, premiums, renewal dates, and coverage requirements across venues.
• Coordinate coverage for new locations, including workers' compensation and other…