HOA Bookkeeper & Architectural Review Coordinator

Campbell Property Management | Full time

Boca Raton, United States | Posted on 01/05/2026

The HOA Bookkeeper & Architectural Review Coordinator plays a key role in supporting the financial integrity, operational efficiency, and architectural standards of a luxury residential community. This position is responsible for day-to-day bookkeeping functions, overseeing architectural modification applications, assisting the General Manager with administrative and operational tasks, and supporting office staff in daily operations. The ideal candidate is detail-oriented, highly organized, customer-focused, and capable of multitasking in a fast-paced, high-expectation environment.

• Process vendor invoices, reimbursements, and miscellaneous expenses
• Assist with monthly financial reporting, reconciliations, and budget tracking
• Maintain organized financial records in compliance with Association policies
• Utilize strong Excel skills for reporting, tracking, and data management
• Manage architectural modification applications from submission through approval process
• Coordinate with the Architectural Review Committee (ARC) and management
• Creates monthly agenda for committee meetings
• Ensure applications comply with governing documents and community standards
• Communicate professionally with subdivision property managers and or homeowners regarding application requirements and status
• Document findings and report any non-compliance to management and committee
• Assist the General Manager with administrative tasks, reporting, and special projects
• Support office staff with day-to-day operational needs
• Provide exceptional customer service to homeowners, Board members, vendors, and guests
• Maintain confidentiality and professionalism when handling sensitive information
• Coordinate appointments with vendors and property manager

Full-time Mon-Fri 8:30am-5pm

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE BOCA RATON AREA.

• Prior bookkeeping experience, preferably within an HOA or property management environment
• Strong proficiency in Microsoft Excel and general accounting systems
• Excellent written and verbal communication skills
• Exceptional customer service skills with a hospitality-driven mindset
• Highly organized, detail-oriented, and able to manage multiple priorities
• Ability to work independently and collaboratively in a professional office setting

• Experience with architectural review processes
• Background in residential, hospitality, or high-end property management

ALL CANDIDATES MUST UNDERGO A DRUG SCREENING AND BACKGROUND CHECK