Facilities Coordinator

Overview

Join to apply for the Facilities Coordinator role at Sage Dental
. Sage Dental is the leading Dental Support Organization (DSO) in the Southeast. We are growing and looking for dynamic professionals who fit our culture of innovative technology, constant learning, and patient-centric care. This is not a remote position; it is based at our Support Center in Boca Raton, FL.

• Professionally represent Sage Dental with all outside interfaces, and work with all levels of the organization, maintaining strong relationships with internal stakeholders.
• Monitor, own, or respond to day-to-day facility management and maintenance across multiple Sage Dental locations using the facilities department ticketing system.
• Make daily decisions to best serve business needs within budget.
• Oversee contractors and vendors to resolve repair and maintenance issues at Sage Dental facilities.
• Respond promptly and follow up to support overall success and workflow efficiency.
• Vendor and supplier selection, relationship management, and assessment of cost, level of service to efficiently serve the business needs.
• Independently manage small capex remodels, minor remodel work, painting, and other miscellaneous improvements.
• Qualify scope, means, methods, schedule, etc., to ensure needs are met with a proper plan to implement the facilities plan of Sage Dental locations.
• Own repairs or maintenance of the support center (corporate office).
• Manage or take ownership of corporate services for facilities and replenishment vendors.
• Adhere to Sage Dental standards for replacement design and branding image elements.
• Subcontractor appropriation and the ability to pivot to other vendors as needed.
• Evaluate and monitor contractors, vendors, and suppliers to ensure performance meets Sage’s standards.
• Work with facilities management leadership to obtain materials/services at competitive rates.
• Approve and verify the accuracy of facility invoices from contractors, vendors, and suppliers.
• Maintain and monitor preventative maintenance programs related to recurring services.
• Invoice reconciliation and approval of vendor pay requests.
• Visit offices/sites as required to evaluate work under construction, punch lists, and issues impacting practice operations.
• Additional duties as needed.

• 3+ years of experience in a comparable role.
• Bachelor’s degree preferred (not required); high school diploma or equivalent required.
• Multi-unit or multi-location facility management experience is preferred (not required).
• Ability to read/interpret construction drawings, service level agreements, contracts, material specifications, governing regulations, codes, and technical manuals.
• Strong attention to detail and the ability to solve complex problems.
• Ability to multitask while staying organized.
• Critical thinking, ability to organize, prioritize, and manage multiple projects with overlapping deadlines.
• Ability to work independently or within a team, follow direction, troubleshoot, and meet goals.
• Strong communication and negotiating skills.
• Must be able to travel periodically (10%) to perform site assessments and assess prioritization needs.

• Work location:
  
  Sage Dental Support Center, Boca Raton, FL 33487.
• Growth opportunity.
• Competitive base pay.
• Bonus programs (job specific).
• Benefits such as Health Insurance, In-House Dental Program, PTO, Holiday Pay, Direct Deposit, 401K and more.