Marketing Events Specialist

At Mod Med
, we’re not just building software—we’re reimagining the healthcare experience. Founded in 2010 by a practicing physician and a successful tech entrepreneur, we took a radically different approach:
we hired doctors and taught them how to code. This "for doctors, by doctors" philosophy has allowed us to create an AI-enabled, specialty-specific cloud platform that places patients at the center of care.

A Culture of Excellence

When you join Mod Med, you’re joining an award-winning team recognized for innovation and employee satisfaction. From our global headquarters in Boca Raton Florida, and extensive employee base in Hyderabad India, we are a team of 4,500+ passionate problem-solvers on a mission to increase medical practice success and improve patient outcomes:

• Consistently ranked as a Top Place to Work
• 2025 Globee Business Awards: Gold Globee for “Technology Team of the Year”
• 2025 Black Book Awards: Ranked #1 EHR in 11 Specialties
• Florida Venture Forum: Venture-Backed Company of the Year

We are growing fast, thinking big, and we are just getting started.

The Marketing Event Specialist is responsible for planning, coordinating, and executing a portfolio of trade shows, conferences, customer events, and internal events that support the organization’s marketing and business objectives. This role manages event logistics from conception through execution, collaborates cross-functionally with internal stakeholders and external vendors, and ensures exceptional attendee experiences while maintaining budget and operational efficiency.

The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment managing multiple projects simultaneously.

• Manage assigned trade shows, conferences, customer events, and internal events from initial planning through post-event reporting.
• Coordinate event logistics including registration, housing, transportation, food and beverage, audiovisual, shipping, signage, and on-site staffing.
• Develop and maintain detailed project plans, timelines, and production schedules.
• Execute on-site event management and serve as the primary point of contact during assigned events.
• Ensure events are executed on time, within budget, and aligned with organizational objectives.

• Coordinate with venues, vendors, agencies, and external partners to secure services and negotiate contracts.
• Track event budgets, purchase orders, invoices, and expenses.
• Monitor expenditures and identify opportunities for cost savings.

• Partner with marketing, sales, customer success, product, and executive stakeholders to support event objectives.
• Coordinate event deliverables including branding, promotional materials, booth assets, and attendee communications.
• Support sponsorship fulfillment activities and partner activations.

• Maintain event documentation, standard operating procedures, and project management systems.
• Track event metrics including attendance, leads, engagement, and ROI.
• Conduct post-event evaluations and provide recommendations for process improvements.

• 2 - 5 years of experience in event marketing, trade shows, conferences, or corporate events.
• Experience managing multiple projects simultaneously in a fast-paced environment.
• Strong organizational, communication, and project management skills.
• The ability to think creatively and work collaboratively.
• Initiative and follow-through skills with special attention to detail.
• Ability to travel 30% of the time, primarily on weekends, based on business needs.