Lease Administration Manager

Job  :
Boca Raton, FL, USAPosted:
Job Family: USAJob Function:
Knowledge Worker

Pay Type:

Salary Garda World  is shaping the future of cash management! We provide our clients with solutions in every phase of their cash supply chain, including secured transportation, cash management, cash vault processing, forecasting, ATM, and cash recycler services. We are equipped with the largest fleet of armored vehicles in the industry, sophisticated technology, and an expansive network of experienced employees and innovative partners.

We process, manage, and move over $8B in cash every day while delivering 24/7 client support and logistical expertise.

Lease Administration Manager Garda World is seeking a Lease Administration Manager to oversee its global lease administration program and serve as the primary internal account manager for outsourced lease administration and transaction management services. This role ensures lease data accuracy, financial and contractual compliance, proactive management of critical lease dates, and consistent service delivery across a large, multi-jurisdictional real estate portfolio.

Reporting to the Senior Director, Global Real Estate, the Lease Administration Manager partners closely with external service providers, Finance, Legal, Facilities Management, and business stakeholders to support lease administration operations across the organization. This position plays a key role in maintaining portfolio integrity, supporting financial reporting, managing risk, and driving operational consistency across business units and regions.

The ideal candidate brings strong commercial lease administration experience, can manage competing priorities, and takes a collaborative approach to working with internal and external stakeholders in a complex operating environment.

Key Responsibilities Serve as the primary relationship owner and escalation point for outsourced lease administration and transaction management providers; monitor deliverables, service levels, responsiveness, and issue resolution.

Oversee the central lease database, including lease abstractions, amendments, document completeness, data governance, quality assurance, and ongoing updates.

Track and manage lease expirations, renewals, terminations, expansion options, notice deadlines, rent commencements, and other critical lease dates. Coordinate lease execution, document routing, onboarding, amendments, assignments, estoppels, SNDA requests, and landlord correspondence with Legal, Finance, and business stakeholders.

Validate contractual rent obligations, escalations, additional rent, operating expenses, tax and insurance charges; coordinate discrepancies, audits, reconciliations, and landlord disputes with internal teams and service providers. Support rent-roll reporting, lease commitments, accruals, budgeting, forecasting, and audit requests; partner with Accounting to support lease accounting data and reporting requirements.

Manage new-site and disposition workflows, ensuring executed terms, possession dates, financial obligations, and documentation are accurately transitioned to lease administration and operating teams.

Coordinate portfolio reporting and executive dashboards, including upcoming expirations, lease obligations, options, occupancy costs, transaction activity, and identified risks or savings opportunities.

Lead recurring provider performance reviews and stakeholder meetings; maintain action logs, ownership, deadlines, and documented resolutions. Develop and maintain standard operating procedures, intake processes, approval workflows, document standards, and internal controls across business units and regions.

Collaborate with Facilities Management and Project Management teams regarding landlord…