Purchasing Agent III

The Division of Financial Affairs at Florida Atlantic University is seeking a Purchasing Agent III (Position # 992037) in Boca Raton, FL. The Purchasing Agent III is responsible for developing, coordinating, and executing strategic procurement and contracting activities in support of the University community. Provides comprehensive procurement services throughout the procurement and contract lifecycle, ensuring compliance with Florida State University System Board of Governors (BOG) regulations, applicable procurement regulations and policies, and all relevant federal, state, and local laws.

Promotes effective competition, cost efficiency, risk mitigation, contract compliance, and best value through sound procurement strategies, market research, financial analysis, and supplier relationship management. Serves as a procurement advisor and strategic partner to University departments, supporting institutional objectives through transparent, accountable, and results-oriented procurement practices.

Strategic Procurement and Stakeholder Engagement

• Develops, coordinates, and executes procurement strategies for assigned spend categories and commodities in alignment with University priorities, operational requirements, and applicable regulatory frameworks.
• Collaborates with departments across the Division of Financial Affairs and the broader University community to assess procurement needs, establish sourcing strategies, evaluate alternatives, and develop solutions that achieve operational objectives and deliver best value.
• Serves as a procurement liaison and advisor to end-user departments, project managers, and other stakeholders, providing guidance on procurement policies, procedures, competitive requirements, contracting options, and applicable BOG regulations and state statutes.
• Manages multiple procurement initiatives concurrently in a fast-paced, service-oriented environment, balancing competing priorities, project milestones, regulatory requirements, and established deadlines.

Procurement Lifecycle and Competitive Solicitations

• Coordinates and supports the full procurement lifecycle, from initial requirements assessment and sourcing strategy through solicitation, evaluation, award, contract execution, and ongoing contract administration.
• Develops, coordinates, and administers competitive solicitation documents, including Invitations to Negotiate (ITNs), Requests for Proposals (RFPs), and Invitations to Bid (ITBs), ensuring requirements are clearly defined, evaluation methodologies are appropriate, and solicitation processes comply with applicable regulations and University policies.
• Conducts market research and supplier outreach to identify qualified sources, assess market conditions, evaluate available solutions, and promote effective competition.
• Analyzes and evaluates procurement alternatives, including state, county, cooperative, and other authorized public-sector contract vehicles, to identify compliant sourcing opportunities and maximize institutional value.
• Participates in bid and proposal evaluations, conducts cost comparisons and financial analyses, assesses supplier responses, and develops recommendations based on documented evaluation criteria, operational requirements, compliance considerations, and overall value to the University.

Contract Development and Administration

• Coordinates the review, negotiation, routing, execution, and modification of supplier contracts, purchase orders, and change orders in accordance with University policies, delegated authority, and applicable regulatory requirements.
• Supports contract administration and management throughout the contract term, including monitoring contract expenditures, purchase order…