Bookkeeper

We are seeking a part-time Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.

You'll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.

• Run recurring and ad-hoc reports from Web Scribble's homegrown internal systems to support leadership and monthly financial reviews.
• Maintain accurate, up-to-date records in Quick Books Online.
• Assist the CFO with monthly close activities and preparing financial summaries.

• Create and send accurate sales invoices in Quick Books Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.
• Validate contract details and pricing before invoicing.
• Help track outstanding invoices and support collections as needed.

• Prepare monthly sales commission calculations
  , reconciling bookings and revenue.
• Communicate commission statements and corrections to the sales team in a professional, timely manner.
• Maintain internal documentation on commission rules and adjustments.

• Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.
• Perform monthly bank and credit card reconciliations
  .
• Ensure correct allocation of expenses across departments or cost centers.

• Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.
• Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.
• Suggest and assist in implementing process improvements or simple automations to streamline workflows.

• 3+ years of bookkeeping experience;
  SaaS or transaction-heavy business preferred.
• Strong proficiency with Quick Books Online
  , including invoicing and reconciliations.
• High comfort level working with spreadsheets, internal tools, and system exports.
• Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.
• Strong communicator able to interface with executives and the sales team.

• Flexible ~20 hours per week; remote-first role.
• Opportunity to meaningfully contribute to a scaling technology company.
• Close collaboration with executive leadership.