More jobs:
Back Office Operatios, AVP
Job in
Boca Raton, Palm Beach County, Florida, 33481, USA
Listed on 2026-10-09
Listing for:
Rekruiting Advisors LLC
Full Time
position Listed on 2026-10-09
Job specializations:
-
Finance & Banking
Financial Compliance
Job Description & How to Apply Below
- Monitor and resolve operational exceptions, trade settlement issues, and account-related alerts.
- Review and process corporate actions, including client and advisor notifications.
- Monitor margin requirements and margin calls, ensuring timely follow-up and resolution.
- Oversee trade settlement activities and reconcile unmatched or failed transactions with counter parties and clearing firms.
- Perform daily trading activity reconciliations, including commissions, fees, revenue, and transaction records.
- Review short positions and identify potential exposure or risk concerns requiring escalation.
- Ensure required client disclosures and investment documentation are delivered in a timely manner.
- Review mutual fund trading activity and support transaction processing and client communications.
- Monitor firm and customer account activity to ensure positions and balances reconcile properly at day end.
- Maintain operational records, reports, and supporting documentation to satisfy regulatory and audit requirements.
- Monitor and track asset movement activity, including inbound and outbound securities transfers.
- Review account coding, permissions, and account setup data for accuracy and completeness.
- Validate mutual fund fee and revenue-sharing reports and investigate discrepancies.
- Conduct new account reviews to ensure documentation, approvals, and signatures are complete.
- Distribute required offering documents and disclosures related to investment products and new offerings.
- Prepare and maintain operational reports and business metrics.
- Analyze operational trends and produce management reporting for leadership review.
- Review and reconcile activity within designated firm operational and suspense accounts.
- Research and resolve rejected trades and transaction exceptions.
- Process and respond to options-related events, assignments, and exercises.
- Manage special corporate action events requiring additional review and rep communication.
- Process non-ACAT asset transfers and other special account servicing requests.
- Respond to operational inquiries from advisors, assistants, custodians, clearing firms, and internal departments.
- Partner closely with Trading, Compliance, and Account Support teams to ensure efficient operations and regulatory compliance.
- Serve as a primary liaison with the clearing firm and custodians to resolve operational issues.
- Support audits, regulatory examinations, and internal control reviews.
- Identify opportunities to improve operational processes, controls, and scalability as the firm grows.
- Intermediate to advanced knowledge of Netx
360 MUST - Basic understanding of Bloomberg and fixed income trade execution
- Intermediate to advanced knowledge of Trace reporting
- Fluent in English and Spanish MUST
- Series 7 MUST
- Able to multitask and work in a face-paced environment
- Bachelor’s degree
- Minimum of 5+ years of experience in a broker-dealer environment
- Familiarity with investment products
- Detailed oriented, excellent communication skills with positive attitude
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