Experience Specialist, HR​/Recruitment

New Hire Experience Specialist page is loaded## New Hire Experience Specialist locations:
Boca Raton, FLtime type:
Full time posted on:
Posted Todayjob requisition ## About Coastal Waste & Recycling At Coastal Waste & Recycling, we're building more than a company, we're building a team. As one of the fastest-growing privately held waste and recycling companies in the Southeast, we're looking for people who take pride in their work, put safety first, and are ready to grow with us.
** Summary/Objective
** The New Hire Experience Specialist plays a vital role in creating a seamless and engaging onboarding journey for new team members. Serving as the primary point of contact from offer acceptance through the employee's first day, this role ensures every new hire receives a world-class introduction to the organization. The Specialist partners closely with People Experience, Talent Acquisition, Hiring Managers, IT, and other business stakeholders to coordinate onboarding activities, maintain data accuracy, drive compliance, and deliver an exceptional candidate-to-employee transition experience.
** Essential functions
*** Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
** Manage the end-to-end onboarding process for all new hires, ensuring a smooth transition from offer acceptance through Day One.
* Complete and monitor all pre-employment activities, including background screenings, drug testing, and new hire documentation.
* Serve as the primary onboarding contact for candidates, providing timely communication, status updates, and support throughout the pre-hire process.
* Maintain regular communication with hiring managers, People Experience leadership, and cross-functional partners regarding onboarding progress and readiness.
* Review, track, and update applicant and employee records within the Applicant Tracking System (ATS) and Human Resources Information System (HRIS).
* Facilitate the collection, verification, and processing of all required employment documentation to ensure compliance with company policies and regulatory requirements.
* Create, audit, and maintain employee personnel files and electronic records with a high degree of accuracy and confidentiality.
* Ensure accurate and timely entry of employee data into appropriate systems while maintaining data integrity and confidentiality of sensitive employee information.
* Coordinate new hire provisioning activities, including system access, technology setup, identification badges, uniforms, equipment, and other onboarding resources.
* Partner with IT, Payroll, Benefits, and departmental leaders to ensure all onboarding tasks are completed prior to the employee's start date.
* Monitor onboarding workflows, proactively identify delays or issues, and follow up on outstanding requirements to ensure completion.
* Support I-9 compliance and employment eligibility verification processes in accordance with federal, state, and company requirements.
* Assist in preparing onboarding materials, orientation schedules, welcome communications, and new hire resources.
* Support additional People Experience initiatives and special projects as assigned.
** Competencies
* ** Exceptional attention to detail with a commitment to accuracy and quality.
* Strong organizational skills with the ability to learn and manage multiple onboarding activities simultaneously.
* Excellent verbal, written, and interpersonal communication skills.
* Customer-service mindset with a passion for delivering a positive employee experience.
* Strong problem-solving abilities and proactive follow-through.
* Ability to maintain discretion and handle confidential information professionally.
* Proficiency with Microsoft Office Suite,…