Marketing and Proposal Specialist

About the Role

H2M architects + engineers is a multidisciplinary architectural, engineering, and environmental consulting firm based in NY and NJ. We are looking for a Marketing Specialist to join our Marketing team in Boca Raton, FL. This dynamic role blends proposal development with communications and PR support. You’ll report to our Marketing Manager – Proposal Services and collaborate with the Corporate Communications Manager on select PR initiatives.

• Develop, execute, and produce competitive proposals and qualifications that align with business goals.
• Analyze RFQ/RFP documents and create compliance and responsibility matrices.
• Manage proposal schedules and coordinate input from technical staff.
• Write and edit non-technical proposal content; refine technical content for clarity and impact.
• Prepare proposal forms (including SF 330s and client‑specific documents).
• Maintain corporate information, resumes, licenses, and pre-qualifications.
• Create and support business‑development presentations in collaboration with technical staff.
• Track proposal outcomes (win/loss ratios, interviews) and maintain data in the CRM system.
• Contribute to communications and PR initiatives under the direction of the Corporate Communications Manager:
  • Report on local industry and market trends.
  • Coordinate select PR-related events.
  • Attend networking events to represent H2M.
  • Keep the Communications Manager updated on regional office activity.
  • Create social media campaigns tailored to the regional market.
  • Assist in managing relationships with regional PR firms.
• Take on special projects and other business-related duties as assigned by the Director of Marketing.

• Bachelor’s Degree in Marketing, Communications, English, or a related field.
• 5+ years of experience with proposal development (professional services background a plus).
• Strong writing and communication skills, with the ability to adapt for proposals, marketing, and PR.
• Experience with InDesign and MS Suite.
• Ability to travel and work at headquarters when needed.

• 401(k) with 6% company match.
• Annual technology allowance.
• Tuition reimbursement + student loan assistance.
• 3+ weeks of paid time off in your first year, plus paid holidays.
• Comprehensive medical, dental, and vision insurance.
• Employer-paid life insurance and employee discounts.

Associate

Full‑time

Marketing, Public Relations, and Writing/Editing

Architecture and Planning, Civil Engineering, and Engineering Services