Marketing Specialist

H2M architects + engineers is a multidiscipline architectural, engineering, and environmental consulting firm based in NY and NJ and we’re looking for a Marketing Specialist to join our Marketing team in Boca Raton, FL.

This is a dynamic role that blends proposal development with communications and PR support
. You’ll report to our Marketing Manager – Proposal Services, while also collaborating with our Corporate Communications Manager on select PR initiatives. If you enjoy writing, organizing, and seeing your work directly contribute to both winning new projects and raising a company’s profile, this could be the role for you.

As a Marketing Specialist, most of your time will be spent developing proposals, coordinating with technical teams, writing and editing content, and ensuring submissions are accurate, compliant, and on time. You’ll also have the chance to develop your skills in communications: reporting local trends, helping coordinate regional events, attending networking opportunities, and creating social media campaigns that highlight office activity in your market.

You’ll be part of a creative, high-energy team where your contributions are noticed at every level of the organization.

What you’ll do:

• Develop, execute, and produce competitive proposals and qualifications that align with business goals.
• Analyze RFQ/RFP documents and create compliance and responsibility matrices.
• Manage proposal schedules and coordinate input from technical staff.
• Write and edit non-technical proposal content; refine technical content for clarity and impact.
• Prepare proposal forms (including SF 330s and client-specific documents).
• Maintain corporate information, resumes, licenses, and pre-qualifications.
• Create and support business development presentations in collaboration with technical staff.
• Track proposal outcomes (win/loss ratios, interviews) and maintain data in the CRM system.
• Contribute to communications and PR initiatives under the direction of the Corporate Communications Manager, including:
  • Reporting on local industry and market trends.
  • Coordinating select PR-related events.
  • Attending networking events to represent H2M.
  • Keeping the Communications Manager updated on regional office activity.
  • Creating social media campaigns tailored to the regional market.
  • Assisting the Corporate Communications Manager in managing relationships with regional PR firms.
• Take on special projects and other business-related duties as assigned by the Director of Marketing
  .

What we’re looking for:

• Bachelor’s Degree in Marketing, Communications, English, or a related field.
• 5+ years of experience with proposal development (professional services background a plus).
• Strong writing and communication skills, with the ability to adapt for proposals, marketing, and PR.
• Experience with InDesign and MS Suite.
• Detail-oriented and organized with strong interpersonal skills.
• Highly motivated, confident, self-directing, and eager to learn.
• Works as a team player with the ability to engage and effectively work with employees in other offices.
• Ability to travel and work at headquarters when needed.
• Ability to collaborate with technical personnel on proposal content and appearance.
• Ability to create and maintain relationships internally and externally.
• Ability to work with individuals at all levels of the organization.

About H2M: While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:

• Our People: It’s our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
• Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
• Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.

H2M continuously strives to provide…