B Department Secretary - Transportation Boerne ISD Boerne

Pay From $22/hr

Job type Full-Time

Location Boerne

The Department Secretary provides vital administrative and clerical support to a designated department within the school district, ensuring smooth and efficient daily operations. Responsibilities include managing communications, scheduling meetings, maintaining accurate records, preparing reports, and assisting with departmental initiatives.

• Assist staff as needed.
• Attend to visitors with professionalism and courtesy.
• Maintain and assist with the operation of office equipment as needed.
• Anticipates and prepares materials the Director needs for conferences, meetings, training, appointments, telephone calls, etc.
• Schedule administrative staff meetings and appointments and maintain an administrator's calendar.
• Provides support and answers questions related to District issues from district staff or the general public.
• Perform general office procedures, including typing, filing, mail, duplication of materials, data processing, and editing.
• Assist in preparing and monitoring the department budget; track expenditures and reconcile balances.
• Process purchase requisitions and purchase orders in accordance with district procedures, ensuring proper approvals and documentation.
• Coordinate with vendors and staff to verify orders, resolve discrepancies, and ensure timely receipt of goods and services.
• Review and submit invoices for payment, ensuring accuracy and alignment with purchase orders and receipts.
• Maintain organized financial records and support audits while ensuring compliance with district, state, and federal guidelines.
• Prepare and edit correspondence /reports for the supervisor.
• Assist with processing department reports and documents directed by the administrator.
• Maintain general office files: save/store required documents per policy and administrative procedures.
• Create and maintain spreadsheets to document and track department initiatives.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Keep informed of and comply with policies established by federal and state law, State Board of Education rule, and board policy.
• Attend meetings and work overtime as required.
• Daily attendance at work and punctuality are essential functions of the job.
• Comply with all district routines and regulations.
• Maintain confidentiality.
• Perform other duties as assigned.

• High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency.
• Three (3) years of clerical experience or equivalent.
• Must have satisfactory outcome of fingerprinting background check.

• General knowledge of routine office procedures, including customer service, telephone etiquette, efficient and effective filing, and recordkeeping systems.
• Knowledge of Google Drive and Google programs (Docs, Sheets, Forms, and Slides)
• Ability to meet established deadlines.
• Participate in district and campus staff development programs that improve job-related skills.
• Use practical communication skills with district personnel
• Daily attendance at work and punctuality are essential functions of the job.
• Excellent organizational, communication, and interpersonal skills.

• Bachelor's degree from an accredited college or university.
• Ability to communicate effectively in both English and Spanish.