Facilities Administrator

Facilities Administrator page is loaded## Facilities Administrator remote type:
Onsite locations:
Bognor Regis, GBRtime type:
Full time posted on:
Posted Todayjob requisition :
R2600098
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* Job Description:

** Facilities Administrator
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* Location:

** Bognor Regis, GBRWe believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.
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* About the Role:

** This role serves as a comprehensive administrative support position responsible for maintaining efficient office operations across multiple locations. The Administrative Assistant will support local office functions including vendor management, event coordination, stakeholder liaison, and customer service operations. This position requires collaboration with various internal teams including HR, Finance, IT, and senior leadership while ensuring seamless day-to-day operations. The role encompasses both front-line customer support responsibilities and backend administrative functions, requiring excellent organizational skills and the ability to manage multiple priorities effectively in a global, multicultural environment.
** How will you make an impact:
*** Serve as on-site liaison for Global Real Estate, Facilities, Business Resilience, and Security teams
* Act as key contact for insurance renewals and communications (non-people-related matters)
* Coordinate with finance team regarding policy changes and system introductions (Travel & Entertainment, Concur, Ariba)
* Source and manage local vendors for office supplies, cleaning services, and building repairs
* Plan, organize, and execute logistics for community events including meals, outings, and activities
* Assist statutory leaders or Managing Directors with billing payment processes
* Coordinate and oversee on-site guest visits and hospitality duties
* Provide local communication support and translation services from local language to English
* Handle general administration including answering telephone calls and managing domestic/international couriers
* Maintain and order office supplies while liaising with equipment maintenance vendors
* Process monthly supplier bills and invoices through eProcure systems
* Support HR functions including interview logistics, onboarding, and offboarding processes
* Manage office upkeep and cleaning team supervision
* Arrange domestic and international travel and hotel reservations for staff
* Handle inbound customer enquiries with swift routing and first-line support responses
* Conduct daily review and analysis of support tickets and customer data
* Support Knowledge Base maintenance and updates
** What we look for:
*** Certifications in office administration preferred
* Proven experience in administrative role, preferably in corporate environment
* Experience in B2C or employee support roles
* Strong organizational skills with ability to manage multiple tasks and priorities effectively
* Excellent written and verbal communication skills in both local language and English
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
* Ability to stay calm under pressure and follow established processes
* Strong team collaboration skills with professional and proactive attitude
* Detail-oriented mindset with commitment to accuracy in all tasks
* Basic financial understanding for billing payments and vendor management
* Flexibility to adapt to changing priorities and requirements
* Professional demeanor and strong interpersonal skills for guest and visitor interactions
* Cultural awareness and sensitivity for working in global, diverse organization
* Knowledge of local vendor landscape and event planning advantageous
* Aptitude for learning in-house company systems
* Ability to perform under standard office conditions with moderate phone and heavy computer use
** We power infinite possibilities.
** For more than 200 years, we've…