Payroll Specialist

POSITION SUMMARY:

The Payroll Specialist serves to ensure that the payroll information of the Diocese is timely and accurate. The primary functions of the Payroll Specialist are to coordinate the payroll functions of the Department of Finance.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Recognize and support the mission, policies and practices of the Catholic Church and Diocese of Boise.
• Knowledge sufficient to effectively utilize personal computers and computer network, peripheral equipment, various software packages, and other office equipment.
• Excellent analytical skills and problem-solving capacity.
• Ability to stay focused and organized.
• Strong interpersonal skills.
• Ability to multi-task and prioritize multiple tasks.
• Ability to maintain a high level of confidentiality around financial and payroll information.
• Aware of, and sensitive to, a multi-cultural environment, including bilingual skills preferred.
• Ability to meet qualifications of diocesan safe environment policies and successfully pass a criminal background check.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll

• Responsible for preparing, verifying, and inputting payroll data.
• Enter Employee changes into the system.
• Enter hours into the system.
• Transmit all payroll information.
• Organize and prepare process for billing of payroll to each location.
• Prepare and transmit the financial worksheet used for payroll payment from locations.
• Prepare payroll financial information sheet for each location.
• Decrypt file for Financial Edge.
• Compile all information, reports, and paychecks for each location and prepare for distribution.
• Prepare invoices and post receivable for filling locations.
• Communicate with interested parties regarding paychecks, billing and/or other payroll concerns.
• Prepare and organize needed materials for each payroll.
• Organize and file pertinent payroll data for the Finance Office, parish and each personnel file.
• Ensure that each personnel file has all the required documentation.
• Involved with gathering information for ACA reporting.

General Office Functions

• Maintain active employee lists.
• Maintain terminated employee lists.
• Track workers compensation for year end calculations.
• Track yearly priest compensation.
• ACH transactions.
• Monitor vacation/sick for Diocesan Pastoral Center employees.
• Process and journal (if needed) all void checks in a timely manner.
• Journal entries for ACH, Cash Management and QCH.
• File all bills and employee forms.
• Provide knowledge and support in other areas of the Finance Office as needed.
• Run spreadsheets for AFLAC, medical, 403B, garnishments, loans and contributions.
• Assist Accounting Manager in tracking old outstanding payroll checks.
• Back up Cash Management.
• Back up for cash deposits.
• Maintain and file employee medical files, act as HIPAA privacy official.
• Handle medical form inquiries.

QUALIFICATIONS:

Education and Experience

• High school education required, and some post-secondary education in a business-related field, finance and/or accounting preferred.
• Two to four years of experience in payroll processing, with an excellent performance record.

Additional Qualifications

• Preferred Roman Catholic.
• Have a positive attitude toward the Catholic Church.
• Strong ethical values.
• Known for honesty and integrity, especially in matters of confidence.