Assistant Field Office Manager

Assistant Field Office Manager –
Hoffman Construction Company

Location:

Boise,  | Salary: $ - $

The Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager, this role works closely with the project team—including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors—supporting the coordination of documentation and daily office operations. The position will be located fully on site.

Role:
Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP; assist in processing monthly subcontract billings and material invoices; track drug testing and safety orientation paperwork; develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, and miscellaneous forms; manage office supplies; coordinate site security and badging; support hiring, weekly payroll, and termination of the union workforce; type daily diaries, meeting minutes, and other assignments;

manage copying, filing, and mailing of job site correspondence.

• Handle the Elations program, Davis Bacon, PLA salary requirements, and CHIP.
• Assist in processing monthly subcontract billings and all material invoices for the project.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Support the hiring, weekly payroll, and termination of the union workforce.
• Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45‑wpm).
• Ability to work well and maintain a cooperative attitude through high‑pressure situations.
• Excellent time‑management skills and ability to multi‑task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

• Standing/Walking/Sitting:
  Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms:
  Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight:
  Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:
  Sufficient to hear conversational levels in person and over the telephone.
• Speech:
  Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry:
  Up to 40lb – Minimal.
• Bending/Twisting:
  Minimal.
• Kneeling/Crouching/Crawling:
  Minimal.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction‑related documentation and communicate with coworkers.

Application review will consider qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants…