Bilingual Assistant Field Office Manager

Bilingual Assistant Field Office Manager

Build What Matters. Create What’s Next.

Hoffman Construction is a forward‑thinking, self‑performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi‑billion‑dollar, employee‑owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence. At Hoffman Construction, your potential has room to grow.

Whether you’re on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan
• A culture rooted in inclusion, collaboration, and respect

The Bilingual Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager, this role works closely with the project team—including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Bilingual Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations.

Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people, this position will be located fully on site.

• Assist in processing monthly subcontract billings and all material invoices for the project
• Assist in tracking drug testing and safety orientation paperwork
• Assist in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Assist with maintaining office supplies needed for the job
• Organize and lead the site security and badging administrative process
• Support the hiring, weekly payroll, and termination of the union workforce
• Organize and lead typing of the project daily diaries, meeting minutes, and other assignments
• Assist with copying, filing, and mailing/distribution of job site correspondence

• High school diploma or GED required
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field
• Must have advanced proficiency in both English and Spanish, including reading, writing, speaking, and translation
• Demonstrated experience supporting payroll processes

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, and Teams), and have a general understanding of working within a computer network
• Must be an accurate and proficient typist (at least 45‑wpm)
• Ability to work well and maintain a cooperative attitude through high‑pressure situations
• Excellent time‑management skills and ability to multi‑task and prioritize work while frequently interrupted by phone calls and questions on work in progress
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships
• Ability to work well in a large professional setting; patience and professionalism are essential
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership

• Standing/Walking/Sitting:
  Workday is a combination of being stationary and moving about the work location
• Must be able to work outdoors in varying weather conditions and on active construction sites
• Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or…