Management Assistant - WEL

Management Assistant – WEL

State of Idaho – Division of Welfare – Self Reliance Programs

We are seeking a dedicated Management Assistant to perform administrative duties, support executive leadership, and manage special projects. Applications will be accepted through 4:59 PM MST on the posting end date.

• Attend regular executive level management meetings.
• Maintain scheduling calendars for the Division Administrator and Deputy Administrators.
• Administer personnel actions in a timely manner; maintain personnel related documentation.
• Develop a variety of internal and external communication including letters, memos, and emails.
• Proof professional documents, letters, state plans, agreements, etc. for accuracy, grammar, and spelling.
• Notify management of issues or concerns to facilitate problem solving, if necessary, to ensure efficient response and identification of best practices.
• Participate as appropriate in the identification of best practices or problem resolutions.
• Supervise the Division’s Administrative Support Team.
• Ensure supports are provided to central office and field staff so they can operate efficiently (computer equipment, office supplies, scheduled meetings, travel arrangements, etc.).
• Process Pcard Expenditures of Division Staff.
• Assist with other program duties as assigned.
• Manage other special projects and duties as assigned.

• Experience interpreting and applying regulations or policies and procedures – at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or how laws and policies apply to specific situations.
• Experience planning, organizing, implementing, and evaluating special projects – at least two special projects that require significant effort and prioritization to complete within a defined time frame.
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis – at least one year of experience clearly showing the required components.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators – at least one year of work experience dealing with staff, overtime, budget, and/or contract problems.

• Nation’s best state retirement system (PERSI) offering lifetime benefit at retirement.
• 11 paid holidays.
• Paid sick and vacation beginning to accrue on your first day of employment.
• Paid parental leave.
• Medical, vision, and dental insurance benefits effective the month following hire date.
• Two voluntary supplemental retirement plans with pre‑tax and Roth options.
• Deferred compensation plan.
• Life insurance for self, spouse, and children.
• Short- and long-term disability insurance.
• Flexible Spending Accounts (FSA).
• Wide variety of training opportunities.
• Flexible hours and/or telecommuting options.
• Additional perks and discounts through medical provider.
• Public Service Loan Forgiveness (PSLF) Eligibility.
• Employee assistance program.

The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities. The State of Idaho also prohibits discrimination against all individuals based on race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities. If you require an accommodation at any step in our recruitment process, please contact (208) 334‑2263 (TTY/TTD: 711) or email ada.coordinator ho.gov.

Email: dhwjobsho.gov
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