Records and Information Specialist

Base pay range

$17.50/hr - $19.00/hr

• Someone who will take this work very seriously – it can be tedious, but it is part of accomplishing an extremely important initiative to digitize records.
• High school diploma or equivalent and two years of experience in records management or an equivalent combination of education and experience.
• Knowledge of records management theories, principles, legal requirements and techniques.
• Ability to:
  • Analyze record-keeping systems to identify problems and opportunities for improvement.
  • Take and transcribe dictation and/or type accurately and with urgency.
  • Resolve customer complaints following established policies and regulations.
  • Interpret rules, regulations and policies and make decisions based on them.
  • Determine data requirements to organize and compile information from various sources into a concise reporting format.
  • Maintain a valid state‑issued driver's license.

• Bachelor's degree and four years of experience in document imaging and administrative support, preferably in a public agency or governmental setting.
• Knowledge of Microsoft Office suite and Adobe Acrobat Pro.
• Knowledge of governmental records retention and public information laws and regulations.
• Knowledge of operation and use of electronic imaging systems.

• Hold primary responsibility for various specialized administrative duties involving manual and digital processing and maintenance of department records and documents.
• Perform extended periods of scanning and classifying documents.
• Ensure operational practices comply with federal, state and municipal regulations and mandates relating to records management.
• Provide support and training to the department to enable staff to locate and utilize cataloged information.
• Work within the department's records management operation, including facilitating retrieval, filing and storage of information following best management practices and quality control practices.
• Ensure all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements.
• Query for records, scan, index, develop and review department documents.
• Utilize a large‑format scanner for drawings and a high‑speed scanner for other smaller‑sized documents.

Associate

Contract

Administrative

Government Administration

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