Deputy Court Clerk - Civil

Overview

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

Competitive Total Rewards package that increases your base salary by approximately 40% , including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing

POSITION GENERAL SUMMARY

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail. A Civil Support Deputy Court Clerk will be trained in File and Serve, Odyssey and Customer Service Phone Support.

They are responsible for monitoring the online File and Serve database and processing confidential documents. Odyssey is a web-based computer system that manages our court cases. Civil Support Clerks are responsible for processing new and consecutive filings, scheduling hearings, implementing court policies and procedures and phone support assisting parties and the legal community with questions and concerns.

DISTINGUISHING FEATURES OF THE CLASS

• General Civil Unit – performs work duties associated with Magistrate and District civil cases, name change cases, evictions, prisoner civil rights and habeas corpus cases, post‑conviction cases, fee waivers, civil lawsuits and other miscellaneous civil cases. Works with in‑court clerks and judges, the legal community and the public. Responsible for customer service support on the phones.
• Small Claims Unit – performs work duties associated with Small Claims law cases. Runs weekly reports to assist in scheduling all hearings for small claims cases. Works with in‑court clerk and judge and the TCA’s Small Claims Mediation team. Responsible for customer service support on the phones.
• Child Protection/Adoption Unit – performs work duties associated with child protection cases, Rule L6 juvenile cases, out‑of‑home placement cases, surrogacy cases and adoption/termination cases. Works with in‑court clerks, judges, prosecuting attorney’s office, public defender’s office, CASA, health and welfare and the foster care program. Responsible for customer service support on the phone.

REQUIRED: A letter of interest and updated resume are required with your application to be considered for any Clerk's Office positions.

• Operates office equipment
• Researches records requests
• Sorts, stamps, records and files a wide variety of legal and judicial materials
• Maintains files and other records
• Processes all types of cases and documents presented to court
• Reads and routes incoming mail and assembles files and other materials to facilitate reply
• Explains policies and procedures
• Creates case files, updates databases
• Reviews documents for compliance to standards
• Responds to correspondence
• Handles database management for specific areas of law
• Sets hearing dates
• Processes more sensitive casework
• Maintains high level of confidentiality
• Performs job on‑site
• Arrives punctually and on time for work
• Maintains a high degree of accuracy and attention to detail

ADDITIONAL FUNCTIONS

• Cross‑train in other areas to perform the work of others for vacations, illness, etc.
• Performs related functions as required

CORE REQUIREMENTS

• High school diploma or equivalent
• Knowledge of legal procedures, documents and terminology (preferred)
• Skill in the operation of computers
• Ability to understand and follow verbal and written directions
• Ability to communicate verbally and in writing
• Ability to maintain confidentiality
• Ability to maintain harmonious working relationships with other employees and the public

PHYSICAL DEMANDS

• May be required to lift or move up to 25 pounds
• Work is performed…