Executive Assistant

Join Boise State University as a partner to the Chief Public and External Affairs Officer. This Executive Assistant connects people, manages complex priorities, and supports projects across the university. Working closely with university leaders, campus partners, students, and external audiences, you will bring a positive approach, sound judgment, initiative, and exceptional organizational skills to a role where your work makes a daily difference.

The Executive Assistant serves as a trusted partner to the Chief Public and External Affairs Officer and provides coordinated executive support across Government Relations and the Office of Communications and Marketing. The position is a central point of connection among these offices, the Office of the President, university leadership, campus partners and external stakeholders. Working with a high degree of professionalism, discretion, and independent judgement, the Executive Assistant manages complex schedules and priorities, anticipates needs, coordinates sensitive matters, advances special projects, and supports timely decision-making and follow-through.

The position helps establish high standards of performance, responsiveness and collaboration while contributing to the effective operation and alignment of the university's public and external affairs functions.

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex;

analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

60% of Time the Executive Assistant must:

• The position provides primary support to the Chief Public and External Affairs Officer and coordinated support to the Director of Government Relations and the Chief Communications and Marketing Officer, ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary
• Track priorities, decisions, commitments, and follow-up items to support timely execution
• Anticipate scheduling conflicts, information needs, and emerging issues and recommend solutions
• Develop and manage special projects assigned
• Review and refer or resolve complex and sensitive problems and concerns from internal and external constituencies, including employees, students, State Board of Education members, state legislators, elected officials and other state policymakers and their staffs
• Interpret policies and procedures, making decisions on specific operating problems and issuing instructions, draft confidential policy and project proposals
• Develop agendas, coordinate briefing materials, document action items, and monitor follow up
• Greet visitors to the office in a professional manner to ensure a welcoming visit

35% of the time:

• Coordinate travel for the Chief Public and External Affairs Officer and government relations staff; arrange logistics and execute travel authorizations and expense reimbursements for executives
• Help organize and manage the schedule enabling the Chief Public and External Affairs Office to build and maintain effective relationships, internally and externally, while also being able to block worktime to research, review, and develop materials that advance the university's priorities
• Maintain financial and personnel records as required by policy and ensure all purchasing policies are followed

5% of the time:
Perform other duties as assigned.

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs
• Excellent oral and written communication skills, high degree of diplomacy and discretion
• Ability to research, organize and synthesize information and materials from multiple sources
• Advanced Microsoft Office skills, preferably Google Workspace knowledge
• Ability to meet project deadlines while adapting to immediate demands
• Comfortable working as a team member and fostering a collaborative…