Management Assistant

Join a community-oriented team that works hard to create a supportive environment for faculty, staff, and students, while having fun in the process. We are looking for a detail-oriented individual with a knack for organization and a flair for collaboration - focused on supporting our amazing research and academic programs. If you are interested in working with a team known for its positive energy and collaborative spirit.

Micron School of Materials Science and Engineering is based on a strong foundation of interdisciplinarity, radical collaboration, industrial support, and dynamic balance. Our vision is to be a leader of excellence, empowering world-class students to solve global challenges of enduring significance through materials innovation.

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

60% of time the Management Assistant must:

• Provide administrative leadership and coordinate departmental programs and projects
  requiring in-depth knowledge of MSMSE, the College of Engineering, and university policies
  and procedures. Exercise independent judgment in resolving non-routine issues affecting
  faculty, students, staff, vendors, and other internal and external stakeholders. Interpret,
  apply, and implement policies and procedures to support departmental operations, seminars,
  professional events, and administrative initiatives.
• Participate in departmental management and operational planning by identifying
  administrative needs, recommending priorities, and contributing to decisions regarding
  events, staffing, and process improvements. Assist with supervision of student employees
  through workload coordination, training, and performance evaluation input.
• Exercise administrative decision-making latitude within authority delegated by departmental
  leadership. Serve as a point of contact for complex operational inquiries, coordinate
  solutions across departmental and college partners, and address sensitive concerns with
  discretion and sound judgment. Coordinate event budgets, vendor arrangements, and
  resource use within approved budgets and delegated authority, referring matters requiring
  additional approval to the appropriate administrator.
• Develop and apply specialized knowledge of departmental programs, research activities, and
  administrative processes through progressive experience. Use this knowledge to anticipate
  needs, develop and revise procedures, train staff, and support continuity of departmental operations. Assume increasing responsibility and delegated authority as expertise develops.

35% of time the Management Assistant will:

• Coordinate and execute specific planning and on-site logistics for departmental events and
  seminars.
• Process travel requests, travel reimbursements, and expense reports for faculty and student
  employees.
• Process purchases with p-card under $3,000 and process purchase requisitions for purchases
  over $3,000.
• Provide day-to-day coordination for student employee workloads, assist with training, and
  provide input on performance evaluations.
• Support front office operations and assist in carrying out daily administrative and operational
  procedures.
• Routinely communicate with the COEN communications team regarding routine updates to
  the main MSMSE departmental website and associated lab/research group websites.
• Create, curate, and schedule promotional content for MSMSE seminars and events utilizing platforms such as Campus Groups, Localist, and targeted social media channels.
• Collaborate and coordinate on operational tasks with the College of Engineering and teams across multiple departments.

5% of time the Management Assistant will:

• Perform other duties as assigned

• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
• Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized…