Procurement Assistant - DMS

Posted 2 days ago

Support the health and well-being of all Idahoans by powering the mission of the State’s largest agency as a Procurement Assistant!

Located in downtown Boise, the Contracts and Procurement Services (CAPS) team negotiates, prepares, and administers grant and contract agreements to ensure that DHW programs have the resources they need to serve communities statewide.

The Procurement Assistant position is a great fit for someone who is motivated, takes pride in their work, is eager to learn, and contributes positively to team dynamics. In this role, you will support daily procurement operations, build expertise in state purchasing processes, and deliver excellent customer service. Expand your contracts and procurement knowledge for an exciting new step in your career!

• Is a collaborative team player
• Is adaptable, resilient, and comfortable navigating changing conditions
• Has excellent written and oral communication skills
• Is self-driven, customer focused, and committed to accuracy and consistency
• Is committed to compliance with rules and regulations
• Is proficient in Microsoft Office Suite

• Is able to successfully manage multiple complex projects at the same time, working both independently and as part of the team
• Work where you make a difference in the lives of people across Idaho
• Be part of a hard-working, cross-functional team with a can-do attitude
• Expect a diverse fast-paced environment. No two days are alike!

This position is not eligible for telework.

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Monitor the Unit’s helpdesk inbox to support timely responses to internal and external customers
• Monitor contracts including progress, expiration dates, and end-user feedback
• Track and maintain training requirements, insurance documentation, and other Unit data
• Manage, create, and update document templates and data reports
• Maintain Unit’s SharePoint site: review and update content, update files and links, create content to drive internal engagement
• Collaborate to maintain compliance with public records requirements

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum and specialty qualifications for this position. Failure to do this may disqualify you from being considered for this position.

It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied.
• Experience analyzing information and researching a…