Administrative Assistant Job Boise area,Idaho USA,Administrative/Clerical

Job Description & How to Apply Below

We are looking for a organized, detail-oriented, and proactive Administrative Assistant to support daily business operations. In this role, you will be the backbone of the office, ensuring that administrative tasks run smoothly, schedules are managed efficiently, and team members have what they need to succeed. The ideal candidate is a great communicator, a natural problem-solver, and comfortable handling a wide variety of tasks.

Core

Responsibilities

Calendar & Schedule Management Manage, coordinate, and maintain executives' or team calendars. Schedule meetings, appointments, and conferences across different time zones. Resolve scheduling conflicts proactively and send out timely reminders.

Communication & Correspondence Serve as the primary point of contact for internal and external inquiries via email, phone, and in person. Draft, format, and edit correspondence, emails, memos, and reports. Screen and route incoming calls and distribute mail/packages daily.

Document & Data Management Maintain organized digital and physical filing systems to ensure information is easily accessible. Perform data entry, update company databases, and maintain accurate records. Prepare agendas, take detailed minutes during meetings, and track action items.

Office Operations & Logistics Monitor and order office supplies, snacks, and equipment to keep the workspace stocked. Coordinate travel arrangements, including flights, hotels, and itineraries. Assist with the planning and execution of company events, team meetings, and catering. Liaise with building management, IT support, and external vendors when necessary.

Financial Support Prepare and submit monthly expense reports with receipts. Assist with basic bookkeeping tasks, such as tracking invoices or processing payments.

Skills & Qualifications

Experience:

1-3+ years of experience in an administrative support or clerical role (can be adjusted based on seniority).
Tech Savvy:
Proficiency with office software like Microsoft Office 365 (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides), and calendar tools.
Organization:
Exceptional time-management skills and the ability to prioritize tasks in a fast-paced environment.
Communication:
Strong verbal and written communication skills with a professional demeanor.
Discretion:
Ability to handle sensitive and confidential company or personal data with high integrity.
Education:

High school diploma or equivalent required;
Associate’s or Bachelor's degree is a plus.

Key Performance Indicators (KPIs)

Accuracy:
Maintaining error-free schedules, data entry, and documentation.
Responsiveness:
Timely management of emails, calls, and internal requests.
Efficiency:
Keeping office supplies stocked and logistics running seamlessly without oversight.

Administrative Assistant

Job Description & How to Apply Below

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