Senior Administrative Specialist

About Sound

Founded in 2001 and headquartered in Nashville, TN, Sound Physicians is a nationally respected, physician-led medical group practicing in 400+ hospitals across 45 states. Our team of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission:
to build exceptional clinical partnerships that unlock quality, affordable, dignified care for everyone - no matter who they are or where they live
. With physician-led clinical teams and more than two decades of operational expertise, we’ve refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine.

Why join us?

• A remote-first culture that values flexibility and collaboration
• Opportunities to grow your career while making a real impact
• A team that champions inclusivity, innovation, and excellence

Whether working virtually or onsite at one of our practices, you’ll be part of a purpose-driven organization shaping the future of healthcare.

Sound Physicians offers a competitive benefits package inclusive of the items below, and more:

• Medical insurance, Dental insurance, and Vision insurance
• Health care and dependent care flexible spending account
• 401(k) retirement savings plan with a company match
• Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
• Ten company-paid holidays per year

About the Role

The Senior Administrative Specialist for Emergency Medicine plays a vital role in supporting the Emergency Medicine executive team. This position serves as a crucial point of coordination across multiple high priority work streams:
Executive leadership CEO, Divisional CMOs, SVPs calendar management, travel, expense, meeting, and presentation support. Performs project management through coordination of site visits, deliverables, tracking work streams, reports/presentations, cross-functional follow-through. Leads operational coordination through onboarding, compliance tracking, growth initiatives, education, and communications. The ideal candidate is an initiative-taker, highly organized, initiative-taking minded and professional who thrives in a fast-paced healthcare environment and takes pride in enabling clinical and operational leaders to perform at their best.

Candidates located in the Central Time Zone or willing to work primarily within Central Time Zone business hours are preferred.

Essential Duties and Responsibilities

• Providing virtual comprehensive administrative support to our CEO, Divisional CMO(s), SVPs, including calendar management, travel coordination, and expense reporting.
• Leading project management activities for SPS and Emergency Medicine Site Visit initiatives.
• Supporting the development, writing, and finalization of project reports and presentations, including final deliverables for site visit reviews.
• Coordinating and maintaining tracking systems for new service line growth initiatives, ensuring data is current and accessible to key stakeholders.
• Coordinating education and training activities across the Emergency Medicine service line in collaboration with core services.
• Serving as the designated point person for NCO (New Clinician Onboarding) and Medical Director Onboarding programs specific to Emergency Medicine
• Maintaining and tracking EM-required compliance and regulatory training, ensuring timely completion across the team.
• Supporting service line team communications, including recording monthly huddles, and collaborating on newsletter content.
• Preparing and distributing materials supporting Center for Clinical Excellence for Emergency Medicine and managing Project Broadcast announcements.
• Proa…