Executive Assistant

Are you an experienced, proactive Executive Assistant with strong organizational foresight, AI fluency, and independent problem-solving skills? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as a trusted operational partner to the Executive Director of an innovative, globally distributed healthcare and wellness technology company!

C1 ENGLISH LEVEL IS REQUIRED.

Job Details at a Glance

• Job Title: Executive Assistant
• Job : SEAGOL1EA
• Industry: Healthcare / Wellness Technology
• Location: LATAM preferred / South Africa
• Job Status: Full Time
• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)
• Target
  
  Start Date:
  
  Within 2 Weeks

About the Client

Our client is a growing wellness technology company focused on helping people live healthier, more comfortable lives through innovative products and thoughtful design. With a globally distributed team spanning the United States, the Philippines, Latin America, India, and Europe, they bring together diverse perspectives in a fast-moving, collaborative environment that values initiative, continuous improvement, and open communication.

About the Role

Working directly with the Executive Director, you will serve as a trusted operational partner bringing structure and organization to a dynamic environment. You will manage calendars, inboxes, priorities, and follow-ups while leveraging AI tools (specifically Claude) to streamline daily workflows, create SOPs, and free up executive bandwidth for strategic initiatives.

• Calendar & Inbox Management: Own the Executive Director's calendar and inbox—prioritizing, triaging, and drafting responses on the executive's behalf.
• Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.
• SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.
• AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.
• Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the executive's tone and priorities.
• Personal Admin & Vendor Coordination: Handle personal administrative support with utmost discretion, and manage vendor communications and payment-related workflows within secure protocols.

Qualifications & Skills

• Proven EA
  
  Experience:
  
  Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.
• Proactive Foresight & Initiative: Ability to anticipate executive needs, look ahead at upcoming priorities, and propose solutions independently before being asked.
• AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to create materials, refine processes, and build automated workflows.
• Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.
• Process & Documentation
  
  Skills:
  
  Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.
• Communication &
  
  Schedule:
  
  Excellent written and verbal English communication; full availability during US Central Time (CT) business hours.
• Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
• Project Management & Tasks: Asana
• Communication: Slack, Zoom
• Security & Docs: 1
  
  Password, Notion, Dropbox
• Design & AI: Canva, Vibe, Claude