Executive Assistant - Fire

The Boise Fire Department is looking for an experienced Executive Assistant who understands what it takes to support a busy executive team. Supporting the Fire Chief, Chief Administrative Officer and Assistant Chiefs, this position requires someone who can anticipate needs, connect the dots and take action without waiting to be told what comes next. You’ll manage executive schedules and communications while helping coordinate projects, budgets, meetings and department priorities.

We’re looking for someone highly organized, confident with Microsoft Office, comfortable handling sensitive information and experienced working directly with senior leaders. This is an executive-level support role that requires sound judgment, initiative and the ability to stay several steps ahead.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

• High school diploma or equivalent
• Six years of experience providing advanced executive administrative support.

• Software and technology tools, including Microsoft Office Suite and calendar management software.

• Valid state-issued drivers license.

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)

The benefits are real and among the best in the Treasure Valley:

• 100% Employer paid medical coverage for you and your family.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours' notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Performs highly complex and specialized tasks requiring considerable judgment, independent analysis and decision making. Provides leadership, coaching, and/or mentoring to a subordinate group.

Provides comprehensive administrative support to executives, including managing calendars, scheduling meetings and coordinating travel arrangements.

Serves as the primary point of contact for internal and external stakeholders, screening and directing inquiries, emails and phone calls.

Prepares and edits correspondence, reports, presentations and other documents for executive review and approval.

Conducts research on various topics, compiles data and prepares briefing materials for meetings and presentations.

Coordinates and oversees special projects, initiatives and events as assigned by executives.

Maintains confidentiality and discretion when handling sensitive information and documents.

Prioritizes and manages multiple tasks simultaneously, ensuring deadlines are met and priorities are aligned with executive objectives.

Anticipates executive needs and proactively addresses issues to enhance productivity and efficiency.

Collaborates with other administrative professionals and executive assistants to streamline office processes and optimize workflow.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

• Display strong attention to detail and accuracy in all aspects of work
• Be adaptable and flexible responding to changing priorities and needs of executives
• Utilize strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines
• Exercise discretion and confidentiality in handling sensitive information and documents
• Use excellent communication skills verbally and in writing to all levels inside and outside of the department
• Communicate effectively in the English language at a level…