Construction Administrator

Job Title:

Construction Administrator

Job Description

Join a high-performing team supporting the delivery of complex advanced technology construction projects. This position plays a critical role in project controls, financial management, and operational coordination across a large-scale capital construction environment. The ideal candidate will serve as a key partner to project managers, finance teams, contractors, and business stakeholders by managing project funding, tracking project performance, analyzing costs, maintaining accurate project data, and ensuring timely project closeout.

Success in this role requires strong analytical skills, attention to detail, and the ability to coordinate across multiple teams while supporting fast-paced construction programs with rigorous reporting, budgeting, and compliance requirements. This is an excellent opportunity for a project coordinator, project controls professional, or operations analyst seeking exposure to large-scale technology infrastructure and mission-critical construction projects while developing expertise in project financials, forecasting, cost controls, and process improvement.

Responsibilities

+ Serve as the primary point of contact for urgent project requests, validating information and assigning appropriate cost centers and project classifications.

+ Track high-volume project activity, including project creation, status updates, and closure metrics.

+ Manage project closeout processes by coordinating documentation, resolving missing information, and ensuring timely completion.

+ Review and analyze invoices for accuracy, contract compliance, cost effectiveness, and scope completion.

+ Process funding requests, purchase requisitions, and financial transactions while coordinating corrections and approvals with internal stakeholders.

+ Reconcile project financial data and monitor funding allocations to ensure accurate budget management.

+ Analyze project costs, funding utilization, and spending trends; develop financial forecasts and budget projections.

+ Coordinate with business unit leaders to establish, monitor, and maintain project budgets and funding sources.

+ Track budget balances and expenditures, identify potential shortfalls, and proactively communicate funding needs.

+ Monitor purchase orders and project funding distribution, ensuring accurate tracking and reconciliation.

+ Generate monthly financial and operational reports, audit project data, and resolve discrepancies across multiple systems and databases.

+ Provide project administration, finance, reporting, and systems support to project management teams, including data entry, audits, reconciliations, and project documentation.

+ Support onboarding and training for project management and financial systems.

+ Participate in recurring project review meetings and collaborate with stakeholders to align project financial and operational requirements.

+ Coordinate with cross-functional teams, including construction, operations, finance, accounting, procurement, IT, and project management.

+ Develop and maintain reporting dashboards and tracking tools to monitor project performance, budgets, schedules, and service level agreements (SLAs).

Essential Skills

+ Proficient in Procore, Quickbase, and document control systems.

+ Strong understanding of construction contract terms and conditions, including schedule, change management, and claims.

+ High attention to detail with excellent written communication skills.

+ Ability to coordinate across cross-functional project teams and manage competing deadlines.

+

Experience with project coordination, sharepoint, and construction data entry.

Additional

Skills & Qualifications

+ 5+ years of experience in construction contract administration, project…