Program Specialist, College & Career Readiness

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This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

Please note:

Applications will be accepted through 4:59 PM MST on the posting end date.

The Idaho Department of Education (Department) is dedicated to serving and providing common-sense leadership, support, and resources to educators across the state. The knowledge, skills, and experience of the Department’s employees are among our most valued and important assets. Employment with the Department provides a rewarding career that positively affects the lives of children in Idaho. To learn more, please visit our website at http://(Use the "Apply for this Job" box below)..

The Career Readiness Program Specialist is part of the School Choice and Student Engagement team. The program specialist is positioned to support the following programs:
Advanced Opportunities, GEAR UP, college and career readiness and school choice initiatives that align to student engagement at the Idaho Department of Education. The program specialist supports a team who is focused on student preparedness post high school. The program specialist is tasked with promoting and supporting student career readiness through support program funding in compliance of rules and policies, supporting outreach and communication strategies, supporting the logistics of events and staff professional development, as well as supporting internal processes for day-to-day operation.

• Provide customer support for Advanced Opportunities, GEAR UP and other career readiness programs.
• Support schools, students, and families by providing access to and help troubleshooting secure information portals.
• Manage multiple projects and resources assisting program coordinators.
• Assist in supporting yearly conferences, workshops, and other events.
• Review and verify funding documentation for programs.
• Assist coordinators with communication, contracts, and execution of program objectives.
• Draft correspondence and provide technical support to working partners, local education agencies, students, and families.
• Manage monthly newsletters providing timely communications outreach.
• Assist in the creation of tools and documents for working with partners, districts, students, and families.
• Collaborate with program coordinators to improve efficiency and effectiveness of college and career readiness programs.
• Maintain school lists and information for the SDE websites.
• Format any public documents for ADA accessibility per SDE policies and procedures.
• Organize and maintain electronic documents.
• Research and synthesize other state and national programs, standards, or legislation related to college and career programs.

• High school diploma or GED is required.
• 1-2 years of experience in office support functions, functions including word processing, filing, composing a variety of business documents, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
• Must have strong organizational skills and ability to manage multiple projects.
• Must be proficient in Microsoft applications and online search engines.
• Must have the ability to communicate well, orally and in writing.
• Applicant must have interpersonal skills and abilities to work effectively as a member of a team, promote team goals and maintain team climate.

• Bachelor’s Degree from an accredited college or university in related studies.
• Experience working with Advanced Opportunities, GEAR UP, state statute, and/or college and career readiness programs.
• Bilingual.
• Experience making presentations to groups.
• Experience in a school setting with grades 6-12.

• Operate standard office equipment such as a computer, telephone, copier, and scanner.
• Perform general administrative duties including typing, filing, answering phones, processing paperwork, and assembling office materials.
• Read, review, and process both printed and digital documents.
• Navigate websites and online systems; identify and respond to safety concerns; greet and assist visitors.
• Maintain focus and attention to detail for extended periods.
• Understand, communicate, and follow through on program support tasks and responsibilities.
• Approximately 90% of time is spent sitting at a desk or workstation, up to 4 hours at a time.
• Approximately 10% of time is spent standing, walking, bending, or kneeling.
• Occasionally lift items, typically weighing under 5 lbs., and occasionally up to 20 lbs.

This position requires approximately 10% travel time throughout the state and nationally for training and monitoring.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional…