Project Coordinator

Project Coordinator

Power Engineers, a member of WSP, is seeking a Project Coordinator for its Overland Park, KS office. Positions in Boise, ;
Mt. Laurel, NJ; and Houston, TX will also be considered.

The Project Coordinator will support project teams by coordinating a variety of administrative and operational tasks that facilitate the efficient execution and delivery of project objectives. Duties include project planning support, documentation control, logistics management, cross‑functional communications, financial tracking, and alignment across Finance, Procurement, and Human Resources.

• Develop and maintain detailed project logs, schedules, and status reports for internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards.
• Assist with administration and distribution of critical documentation including contracts, submittals, RFIs, and project change orders.
• Track project milestones and proactively follow up with team members to ensure completion of assigned responsibilities.
• Manage internal documentation systems and repositories, applying version control and audit protocols.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow‑up materials.
• Develop awareness of power generation design and owner’s consultant support, including project planning, conceptual designs, interconnection requirements, detailed design, material procurement, construction specifications, and construction support.
• Coordinate with external project stakeholders to acquire specific status updates and summaries for the overall project team.
• Coordinate updates to project dashboards and reporting tools, including cross‑checking input from multiple contributors.
• Anticipate risks related to schedule, documentation, or compliance, and elevate appropriately with recommendations.
• Exercise responsible and ethical decision‑making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct.
• Perform additional responsibilities as required by business needs.

• High school diploma or equivalent.
• Minimum of 3 years of relevant post‑education experience in a related job capacity.
• Demonstrated ability to independently manage multiple priorities in a fast‑paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel‑based trackers.
• Experience with documentation management platforms such as SharePoint, Eco‑Sys, or similar PMIS.
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, and harassment policies.

• Bachelor’s Degree.
• Familiarity with Primavera, Oracle, or Deltek systems.
• Exposure to AEC project documentation standards, including QA/QC practices.

• Relocation assistance is not available for this position.

WSP provides a comprehensive suite of benefits focusing on health and financial stability, including medical, dental, vision, disability, and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting, and naturalization proceedings.

Expected Salary (all locations): $46,000 - $69,000.

POWER Engineers, Member of WSP, is an Equal Opportunity Employer, including women, minorities, veterans, and individuals with disabilities.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time

Job function:
Consulting and Engineering