Talent Acquisition Coordinator

Join us at Win Co Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our customers and employee owners better by offering the lowest possible prices to feed their families. Currently, Win Co is the second largest Employee-Owned company in the United States.

With more than 500 millionaire employee-owners in our Employee Stock Ownership Plan (ESOP). Our benefits, including top-tier medical plans and tuition support set us apart. In your role, you'll be instrumental in making a real impact in the communities we serve, embodying our purpose every day.

Support the Talent Acquisition team in delivering excellent service to both internal customers and applicants. Administer talent acquisition/employment/recruiting programs and processes to ensure the best experience for candidates, hiring managers, talent acquisition and other corporate partners. Provide positive candidate and new hire experiences, and support hiring managers and talent acquisition partners in their efforts to bring the best talent to our company.

• Manage candidates through the pre-boarding process: background checks, system updating, be the candidate point of contact throughout the onboarding process.
• Assist with coordinating logistics for recruiting events and new store openings.
• Perform customer service functions; answer and direct multi-line telephone calls (HR Hotline) to appropriate Human Resource staff members and deliver messages; answer questions from employees, applicants, vendors, solicitors, etc.; receive, respond and direct email communication (HR Inbox) to appropriate Human Resource staff members.
• Assist the talent acquisition team and hiring managers with candidate contact, scheduling interviews, and managing related documentation.
• Develop strong relationships and maintain effective communication channels (including hiring managers, recruiters, and candidates).
• Review internal applications and former employees’ employment records to determine eligibility for transfer, promotion or rehire. Notifies appropriate parties of results.
• Provide follow-up correspondence to candidates (via applicant tracking system and/or email) related to status in selection process.
• Assist store personnel with administration of online applicant tracking system, including new user guidance, trouble shooting and problem solving.
• Conduct onboarding and orientation for new hires to the general office location; assist with new employee process, answers employee questions; complete and collect related paperwork and documentation.
• Maintain new hire packets, ensuring packets are current, accurate and complete for each state.
• Manage posting and application process tasks associated with the Manager in Training (MIT) and Manager Apprentice (MA) Leadership Development Program (verifying criminal background results, administering assessments, maintaining progress reports and accurate participation records) and tracking MIT development.
• Manage the Learning Management System (LMS) administration, enrollment, training data input, documentation, related travel and follow up.
• Administer Win Co’s Tuition Assistance program.
• Perform tasks associated with administering Win Co’s Drug & Alcohol policy and the administration of criminal background verifications.
• Receive, organize, itemize and verify HR related bills/invoices for final review and approval. Prepare and submit to Accounts Payable for timely payment.
• Ensure all current and new store and warehouse locations have current employment notices available for posting as required by local, state and federal law.
• Prepare and provide documents requested…