Records Manager - Public Works

The City of Boise Public Works Department is seeking an experienced Records Manager to lead the management, preservation, and modernization of records across the department. This role oversees a wide range of electronic and physical records, including drawings, maps, technical documents and other long-term records critical to Public Works operations.

The Records Manager will lead a small records team, manage retention and disposition requirements, establish consistent records practices and help move the department toward more efficient electronic records management. A key focus will be evaluating existing paper-based records and processes and identifying opportunities to digitize, organize and improve how information is stored, accessed and maintained.

This is a strong opportunity for a records professional who brings both technical records management expertise and supervisory experience, and who enjoys improving systems, developing best practices and helping an organization manage information effectively for the long term.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

• Bachelor’s degree in a records and information management field, public administration, business administration or a related field
• And five years of experience in records management including supervisory experience
• Or an equivalent combination of education and/or experience.

• Valid state-issued driver's license.

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)
• Hybrid Work Eligible

The benefits are real and among the best in the Treasure Valley:

• 100% Employer paid medical coverage for you and your family.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Manages the work of professional, technical and/or other staff; determines organizational structure, staffing needs, and work strategies; ensures adequate resources are available for staff to perform work duties; and ensures that assigned operations and activities comply with organization goals and objectives.

Manages the organization, preservation and protection of public works’ records. Manages the department's filing protocols, overall quality control for records indexed into the system and the department records disposition process. Coordinates record retention and disposition schedules for the department with the city clerk.

Educates and ensures retention and disposition schedules are followed according to federal, state and city codes for the disposition of records requirements. Works with confidential and sensitive information regularly.

Creates department best practices, reports, strategic plans and project schedules for records projects; develops and documents…