Transcript & Graduation Evaluator

Job Summary / Basic Function

Provides technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as a resident expert in the implementation and maintenance of technical program guidelines; perform related work.

The Office of the Registrar is the hub of the University. We provide assistance with transcripts, registration and course scheduling, transfer credit and graduation evaluation, determination of Idaho residency for tuition, and catalog information.

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

The primary purpose of this position is to learn the transfer and graduation evaluation processes, including creating and maintaining transfer equivalencies, academic adjustments, and credit for prior learning.

• Transfer credit evaluation & Evaluation of nontraditional credit:
  • Determination of transfer course acceptability and equivalency to Boise State University courses based on articulation agreements, our own grading and repeat policies, and accreditation status, understanding and applying ACE Guide rules and Boise State University policies for acceptance of Military Credit and all forms of nontraditional credit allowed by the university.
• Graduation evaluation:
  • Determining requirements completed and those to be completed for graduation based on academic advisement report, notifying students of graduation status, reviewing requests for waiver or adjustment of academic requirements, and final review of academic advisement report to ensure students have fulfilled requirements, thus maintaining the integrity of the degree.
• Creation and maintenance of transfer equivalency rules:
  • Determination of transfer equivalency for lower-division courses based on current transfer policies, creation of upper-division rules in TES based on the recommendation from departments, and updating rules by reviewing current curriculum as new catalogs are uploaded to TES.
• Technical assistance:
  • Provides information on policies and procedures relating to transfer credits, graduation, non-traditional credits, and academic waivers to faculty, staff, and students to ensure that accurate information is reported to the campus community.
  • Updates graduation dates, updating catalog year, incrementing career numbers, term activating and assigning registration appointment times, repeat code clean‑up, and processing files in Perceptive Content.
• Perform other duties as assigned.

• Responsible for the determination of transfer courses acceptability and equivalency to Boise State University courses and determination of how policies should be interpreted based on articulation agreements, our grading and repeat policies, and accreditation status.
• This position has been granted authority by the Provost Office to determine transfer equivalency rules for all lower-division courses without approval from departments. This requires an in-depth knowledge of Boise State curriculum for all departments. Transfer rules are posted on our website and are used by Admissions for recruiting and campus-wide for advising. The consequences of error in this process may result in inaccurate advisement of transfer students or damage to the reputation of Boise State during recruiting tours.
• Responsible for the final review of the degree progress report to ensure students have fulfilled requirements, thus maintaining the integrity of the degree. The consequences of error in this process may result in the delay of a student’s graduation or the erroneous posting of a degree.

• Some knowledge of supervisory practices and data management.
• Experience:
  
  conducting sensitive fact finding interviews; storing, retrieving and compiling information in a report format using database software and using spreadsheet software.