Executive Support Specialist

Executive Support Specialist

Join to apply for the Executive Support Specialist role at S&S Activewear
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S&S Activewear is a leading North American, tech‑enabled specialty distributor of imprintable apparel, including t‑shirts, fleece, athletic wear, headwear, workwear, scrubs and accessories. We pride ourselves on being the “critical link” that enables our 100+ brand partners such as Adidas, Columbia and Gildan to reach our hyper‑fragmented base of customers—apparel decorators, eRetailers and promotional products distributors—who embellish apparel items for diverse end‑consumer use cases (e.g., everyday wear, concerts, fitness attire, life events, team sports, etc.).

At S&S, we differentiate in the market through a customer‑service focus, a strategic product portfolio, world‑class distribution infrastructure, a collaborative growth culture and a relentless focus on technology and innovation.

Our success has compounded since the Company’s humble beginnings in 1988 as a regional t‑shirt distributor to a leading, multi‑billion‑dollar value‑added distribution platform that drives market penetration for our suppliers while enabling growth, operations and fulfillment for a diverse range of customers across channels and business sizes. We strive to be the apparel distributor of choice while inspiring and fostering growth for customers, employees and suppliers through our core values of service, deep relationships, innovation, continuous improvement and accountability.

The Executive Support Specialist provides comprehensive administrative assistance to multiple C‑Level executives, ensuring smooth operations and efficient management of executive responsibilities. The ESS will be responsible for managing designated administrative functions, including greeting/assisting visitors, scheduling, planning meetings, processing invoices, handling travel arrangements, preparing expenditure reports, creating presentations and other projects as needed. The Executive Assistant must be well organized, thorough, detail oriented, possess strong MS Office skills, and be proactive in handling assigned tasks and projects consistently through to completion.

All S&S Activewear employees must adhere to the guidelines presented in the S&S Activewear Employee Handbook.

Full‑Time, Exempt (Hybrid Available)

The position will be based in either Dallas, TX or Bolingbrook, IL
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• Plan, organize, and coordinate the activities of the multiple executives, drawing on an extensive knowledge of each executive’s responsibilities and routines.
• Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly.
• Provide seamless coverage by offering diversified, dependable, high‑quality administrative support to the partners.
• Interact and correspond with all levels within the organization and external customers.
• Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as the primary contact for the company, greeting and establishing rapport with employees, clients, visitors, investors, and all other guests in the office or at company events.
• Prepare and revise written documents and correspondence as needed.
• Ensure daily meeting information, agendas, and supporting material are available for all meetings, including materials for internal and external speaking engagements.
• Coordinate onsite and offsite meetings.
• Coordinate travel arrangements, create itineraries and travel packets.
• Create expense reimbursement forms and track various business expenses.
• Track, manage and prepare activities related to important dates such as company events and celebrations.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Perform other related duties as assigned.

• Bachelor’s degree required.
• Minimum of 5 years of related experience as administrative support or executive assistant support.
• Flexibility in performing personal work while assisting others with requests; ability to re‑prioritize work adjusting to changing desk assignments.
• Superior oral,…