Facilities & Workplace Operations Coordinator

Discover greater levels of performance. With over 1,400 stores throughout the U.S., Ulta Beauty is revolutionizing the beauty retail experience. With new stores coming online on a continual basis and the re-engineering of existing locations with the latest design and technological advancements for heightened guest experiences, we’re not just growing, we’re thriving. Through consistent innovation and a bold commitment to reimagination.

If you want the opportunity to build something strategic, to take ownership of your career trajectory, to apply your passion to operational excellence, Ulta Beauty provides the kind of stability and support few organizations can match. So be curious. Be flexible. Be more than you thought possible
. The future is yours at Ulta Beauty.

Location: Bolingbrook, IL
Schedule: Full-time, Monday–Friday (40 hours/week between 6 AM–5 PM as determined by the Facilities Manager)

We are seeking a highly organized, customer-focused workplace professional who thrives in a dynamic, fast-paced environment. The ideal candidate combines strong operational execution with exceptional service delivery and can effectively support facilities operations, workplace experience initiatives, hybrid workplace programs, events, vendors, and employee services.

This role requires sound judgment, independent decision-making, strong interpersonal skills, and the ability to manage multiple priorities while maintaining a safe, productive, and engaging workplace environment.

• Exceptional Customer Service – You go above and beyond to ensure employee needs are met.
• Strong Interpersonal Skills – You build positive relationships and communicate clearly.
• Self-Starter Attitude – You manage tasks independently with little oversight.
• Problem-Solving Mindset – You think critically and resolve issues proactively.
• Organized & Detail-Oriented – You’re thorough, punctual, and accountable.
• Composed Under Pressure – Flexibility and composure in high-volume, rapidly changing environments.
• Communication
  –Ability to collaborate effectively with employees, executives, vendors, landlords, and business partners.

The Facilities & Workplace Operations Coordinator plays a critical role in supporting workplace operations across a 350,000-square-foot corporate campus environment as well as our mock store. This position is responsible for facilities coordination, workplace experience delivery, hybrid workplace support, vendor management, logistics operations, space management, multipurpose conference center operations, employee engagement initiatives, and event execution.

The role serves as a key liaison between employees, executive leadership, vendors, building management, landlords, and internal business partners to ensure a safe, functional, and highly engaging workplace environment. This position also supports occupancy readiness, business continuity, operational efficiency, and workplace experience initiatives that directly impact employee productivity and engagement.

• Execute shared seating and hybrid workplace strategies utilizing workplace management systems.
• Administer desk reservation, multipurpose room scheduling, and space reservation platforms.
• Support workplace occupancy planning, collaboration days, and employee seating.
• Coordinate office moves, workstation adjustments, furniture installations, and workplace reconfigurations.
• Maintain floor plans, seating plans, occupancy records, and workplace documentation.
• Support corporate campus space planning initiatives and workplace optimization efforts.

• Monitor facility…